{"id":28760,"date":"2025-07-25T19:58:00","date_gmt":"2025-07-25T19:58:00","guid":{"rendered":"https:\/\/webstaging.reddoxx.com\/product-overview\/mail-depot\/"},"modified":"2026-10-05T12:30:54","modified_gmt":"2026-10-05T12:30:54","slug":"maildepot","status":"publish","type":"page","link":"https:\/\/www.reddoxx.com\/en\/products\/maildepot\/","title":{"rendered":"Mail depot"},"content":{"rendered":"\n<div class=\"gbp-section gb-element-60527190\">\n<div class=\"gbp-section__inner gb-element-632568f4\">\n<div>\n<p class=\"gb-text gbp-section__tagline gb-text-39e9a75e\">Data sovereignty on site with REDDOXX MailDepot<\/p>\n\n\n\n<h1 class=\"gb-text gbp-section__headline gb-text-6a2c642a\">Email Archiving with a Legally Compliant Software Solution<\/h1>\n\n\n\n<p class=\"wp-block-paragraph\">REDDOXX MailDepot is an <strong>email archiving software solution<\/strong> for companies with 10 to 15,000 mailboxes. The software runs as a virtual appliance on-premises on your own infrastructure, automatically archives emails in a tamper-proof manner, and complies with GoBD, GDPR, and HGB\u2014all without relying on the cloud. <\/p>\n\n\n\n<div class=\"gb-element-e106d34d\">\n<a class=\"gb-text gb-text-61c6cc5f\" data-open-popup=\"kostenfreiedemo-popup\">Request a free demo now<\/a>\n\n\n\n<a class=\"gb-text-a93a46ba\" href=\"https:\/\/www.reddoxx.com\/en\/company\/dates\/\"><span class=\"gb-text\">free web presentations<\/span><span class=\"gb-shape\"><svg aria-hidden=\"true\" role=\"img\" height=\"1em\" width=\"1em\" viewbox=\"0 0 256 512\"><path fill=\"currentColor\" d=\"M224.3 273l-136 136c-9.4 9.4-24.6 9.4-33.9 0l-22.6-22.6c-9.4-9.4-9.4-24.6 0-33.9l96.4-96.4-96.4-96.4c-9.4-9.4-9.4-24.6 0-33.9L54.3 103c9.4-9.4 24.6-9.4 33.9 0l136 136c9.5 9.4 9.5 24.6.1 34z\"><\/path><\/svg><\/span><\/a>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n<div class=\"gb-element-bbad8626\"><a id=\"6af7859a328f7\" rel=\"wp-video-lightbox\" href=\"https:\/\/www.youtube.com\/watch?v=LlTE8-M6zOY&#038;&#038;width=960&#038;height=480\" title=\"\"><img decoding=\"async\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/REDDOXX-MailDepot.png\" class=\"video_lightbox_anchor_image\" alt=\"REDDOXX MailDepot - E-Mail-Archivierung\" \/><\/a>    <script>\r\n    \/* <![CDATA[ *\/\r\n    jQuery(document).ready(function($){\r\n        $(function(){\r\n            var width = $(window).innerWidth();\r\n            var setwidth = parseFloat(960);\r\n            var ratio = parseFloat(0.5);\r\n            var height = parseFloat(480);\r\n            var link = 'https:\/\/www.youtube.com\/watch?v=LlTE8-M6zOY&amp;&amp;width=960&amp;height=480';\r\n            if(width < setwidth)\r\n            {\r\n                height = Math.floor(width * 0.5);\r\n                \/\/console.log(\"device width \"+width+\", set width \"+960+\", ratio \"+0.5+\", new height \"+ height);\r\n                var new_url = wpvl_paramReplace('width', link, width);\r\n                var new_url = wpvl_paramReplace('height', new_url, height);\r\n                $(\"a#6af7859a328f7\").attr('href', new_url);\r\n                \/\/console.log(new_url);\r\n            }\r\n        });\r\n    });\r\n    \/* ]]> *\/\r\n    <\/script>\n<\/div>\n\n<div class=\"gb-element-992f6e82\">\n<img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"486\" class=\"gb-media-276ec4cd\" alt=\"Email archiving with full-text search within the email and attachments such as PDF, Word or Excel\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/E-Mail-Archivierung-mit-Volltextsuche.png\" title=\"Email archiving with full-text search within the email and attachments such as PDF, Word or Excel\" srcset=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/E-Mail-Archivierung-mit-Volltextsuche.png 960w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/E-Mail-Archivierung-mit-Volltextsuche-300x152.png 300w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/E-Mail-Archivierung-mit-Volltextsuche-768x389.png 768w\" sizes=\"auto, (max-width: 960px) 100vw, 960px\" \/>\n<\/div>\n\n<div class=\"gbp-section gb-element-b274b7be\">\n<div class=\"wp-block-lcb-logo-carousel alcb-block-2eco9m0s\"><div aria-label=\"Logo carousel\" aria-roledescription=\"carousel\" role=\"region\" dir=\"ltr\" class=\"alcb__carousel_container swiper\" data-desktop=\"4\" data-tablet=\"2\" data-mobile=\"1\" data-autoplay=\"true\" data-autoplaydelay=\"2000\" data-autoplaydirection=\"false\" data-speed=\"400\" data-loop=\"true\" data-pauseonhover=\"true\" data-keyboard=\"false\" data-mousewheel=\"false\" data-autoheight=\"false\" data-deskspace=\"30\" data-tabspace=\"20\" data-phonespace=\"10\" data-id=\"alcb-block-2eco9m0s\" data-pagination=\"false\" data-navigation=\"true\" id=\"alcb-block-2eco9m0s\"><div class=\"swiper-wrapper\"><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" fetchpriority=\"high\" height=\"338\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/trolli.png\" alt=\"\" id=\"9588\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"338\" loading=\"lazy\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/movie-park.png\" alt=\"\" id=\"9487\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"338\" loading=\"lazy\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/ricosta.png\" alt=\"\" id=\"9491\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"338\" loading=\"lazy\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/matterhorn1.png\" alt=\"\" id=\"9486\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"647\" loading=\"lazy\" width=\"1000\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2020\/10\/Balluff-GmbH-setzt-auf-REDDOXX-MailDepot-um-E-Mails-zu-archivieren.jpg\" alt=\"Balluff GmbH relies on REDDOXX MailDepot to archive e-mails\" id=\"22821\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"388\" loading=\"lazy\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2018\/07\/partner_avag-1.png\" alt=\"AVAG\" id=\"17724\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"338\" loading=\"lazy\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2016\/07\/tengelmann.jpg\" alt=\"\" id=\"10996\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"338\" loading=\"lazy\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/kreiswirtschaftsbetrieb.png\" alt=\"\" id=\"9481\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"338\" loading=\"lazy\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/denios.png\" alt=\"\" id=\"9457\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"338\" loading=\"lazy\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/bork.png\" alt=\"\" id=\"9454\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"338\" loading=\"lazy\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/kliniken-altmuehlfranken.png\" alt=\"\" id=\"9480\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"338\" loading=\"lazy\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/lohnsteuerhilfe-bw.png\" alt=\"\" id=\"9484\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"338\" loading=\"lazy\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/gemeinde-baiersbronn.png\" alt=\"\" id=\"9473\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"338\" loading=\"lazy\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/fenthols.png\" alt=\"\" id=\"9470\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"338\" loading=\"lazy\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/demmel-ag.png\" alt=\"\" id=\"9589\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"338\" loading=\"lazy\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/ansmann.png\" alt=\"\" id=\"9448\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"338\" loading=\"lazy\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/sdk.png\" alt=\"\" id=\"9584\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"270\" loading=\"lazy\" width=\"479\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2017\/10\/keuco-partner-reddoxx_480.jpg\" alt=\"\" id=\"13434\"><\/div><\/div><\/div><\/div><div class=\"navigation\"><div aria-label=\"Previous slide\" role=\"button\" tabindex=\"0\" class=\"alcb__prev swiper-button-prev\"><\/div><div aria-label=\"Next slide\" role=\"button\" tabindex=\"0\" class=\"alcb__next swiper-button-next\"><\/div><\/div><\/div>\n<\/div>\n\n<div class=\"gbp-section gb-element-fca73b5f\">\n<div class=\"gb-element-c3fdd254\">\n<h2 class=\"gb-text gb-text-bc34455c\">Legally Compliant Email Archiving Software with REDDOXX MailDepot<\/h2>\n\n\n\n<div class=\"gb-text gbp-section__headline gb-text-ec64e1df\"><strong><strong>Compliance, Efficiency, and Full Control Over Your Emails<\/strong><\/strong><\/div>\n\n\n\n<p class=\"gb-text gbp-section__text\">REDDOXX MailDepot <strong>automatically<\/strong> archives all incoming and outgoing emails <strong>in their entirety and in an unalterable<\/strong> format. The solution captures every message before it reaches the inbox and stores it in an audit-proof manner. Whether it\u2019s GoBD, GDPR, or the German Commercial Code (HGB), MailDepot meets <strong>all legal requirements<\/strong> for business email archiving while also making email management within the company faster and easier.  <\/p>\n\n\n\n<div class=\"gb-text gb-text-a846c75f\">With REDDOXX MailDepot, every email is just two mouse clicks away. This powerful, full-text-indexed system searches your emails and all text-based attachments (such as Word or PDF files) in a matter of seconds. <\/div>\n\n\n\n<div class=\"gb-text\">There&#8217;s no need for time-consuming sorting and organizing of emails in your inbox. All emails are automatically and permanently stored in an archive that is independent of the mail server. <\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-84a6b1ca\">\n<div class=\"gb-element-5f175c20\">\n<div class=\"gb-element-91d05ee0\">\n<div class=\"gb-element-533c49ef\">\n<img loading=\"lazy\" decoding=\"async\" width=\"50\" height=\"50\" class=\"gb-media-0d546e11\" alt=\"\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/8.png\" title=\"8\">\n<\/div>\n\n\n\n<div class=\"gb-text gb-text-50671942\">Prevent data loss<\/div>\n\n\n\n<p class=\"gb-text gb-text-af6c3ac7\">All emails are automatically archived in an audit-proof manner. Even if users accidentally delete emails from their inboxes, they remain fully preserved in the archive. <\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-30453915\">\n<div class=\"gb-element-4ac1ac22\">\n<img loading=\"lazy\" decoding=\"async\" width=\"50\" height=\"50\" class=\"gb-media-41551110\" alt=\"\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/11.png\" title=\"11\">\n<\/div>\n\n\n\n<div class=\"gb-text gb-text-1ef69792\"><strong>Relieve the email server<\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-5b28edfb\">By automatically swapping out old messages, you reduce the storage requirements and system load on your email servers &#8211; this increases performance and stability.<\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-61fb1bd9\">\n<div class=\"gb-element-c30fb6f5\">\n<img loading=\"lazy\" decoding=\"async\" width=\"50\" height=\"50\" class=\"gb-media-b9fdb7ec\" alt=\"\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/10.png\" title=\"10\">\n<\/div>\n\n\n\n<div class=\"gb-text gb-text-f3aabf10\"><strong>Retrieve emails<\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-bdc5d324\">Thanks to the powerful full-text search, you can find emails and any attachments (e.g. PDF, Office documents such as Word or Excel) within seconds &#8211; even in large databases.<\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-931505f0\">\n<div class=\"gb-element-2c613437\">\n<img loading=\"lazy\" decoding=\"async\" width=\"50\" height=\"50\" class=\"gb-media-2dc6260c\" alt=\"\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/9.png\" title=\"9\">\n<\/div>\n\n\n\n<div class=\"gb-text gb-text-18bba2c4\"><strong>Optimize storage space<\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-3cb53dc4\">Compression, deduplication and efficient storage in the archive save you expensive storage space and keep mailboxes lean.<\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-5156739a\">\n<div class=\"gb-element-63af33b7\">\n<img loading=\"lazy\" decoding=\"async\" width=\"50\" height=\"50\" class=\"gb-media-13d86c24\" alt=\"\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/13.png\" title=\"13\">\n<\/div>\n\n\n\n<div class=\"gb-text gb-text-a6f27813\"><strong>Abolish PST files<\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-6adc1b70\">No more scattered, insecure and difficult-to-manage PST files. With MailDepot, all messages are archived centrally and can be accessed at any time. <\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-2b251225\">\n<div class=\"gb-element-409b3a2c\">\n<img loading=\"lazy\" decoding=\"async\" width=\"50\" height=\"50\" class=\"gb-media-0f431fba\" alt=\"\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/12.png\" title=\"12\">\n<\/div>\n\n\n\n<div class=\"gb-text gb-text-94dec517\"><strong>Comply with laws<\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-eaff3050\">MailDepot ensures legally compliant archiving and fulfills all relevant requirements for storage, data protection and traceability.<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-d869da91\">\n<a class=\"gb-text-63fb8e1d\" href=\"https:\/\/www.reddoxx.com\/en\/company\/dates\/\"><span class=\"gb-text\">free web presentations<\/span><span class=\"gb-shape\"><svg aria-hidden=\"true\" role=\"img\" height=\"1em\" width=\"1em\" viewbox=\"0 0 256 512\"><path fill=\"currentColor\" d=\"M224.3 273l-136 136c-9.4 9.4-24.6 9.4-33.9 0l-22.6-22.6c-9.4-9.4-9.4-24.6 0-33.9l96.4-96.4-96.4-96.4c-9.4-9.4-9.4-24.6 0-33.9L54.3 103c9.4-9.4 24.6-9.4 33.9 0l136 136c9.5 9.4 9.5 24.6.1 34z\"><\/path><\/svg><\/span><\/a>\n<\/div>\n<\/div>\n<\/div>\n\n<div class=\"gbp-section gb-element-c851e842\">\n<div class=\"gb-element-aa42cb09\">\n<h2 class=\"gb-text gb-text-8c9fd7ed\">What features does the email archiving software offer?<\/h2>\n\n\n\n<div class=\"gb-text gbp-section__headline gb-text-8f8f4938\"><strong>The most important functions of REDDOXX MailDepot<\/strong><\/div>\n\n\n\n<p class=\"gb-text gbp-section__text\">MailDepot offers everything that companies need for efficient, secure and legally compliant email archiving and makes working with emails noticeably easier. From full-text search to seamless integration into existing IT systems: MailDepot is a powerful, modular solution that grows with your requirements. <\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-90ce99b5\">\n<div class=\"gb-element-4ff41aca\">\n<div class=\"gb-element-e6fc07cb\">\n<img loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"436\" class=\"gb-media-58c28efb\" alt=\"REDDOXX e-mail archiving works with every mail server\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/REDDOXX-E-Mail-Archivierung-funktioniert-mit-jedem-Mailserver.png\" title=\"REDDOXX e-mail archiving works with every mail server\" srcset=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/REDDOXX-E-Mail-Archivierung-funktioniert-mit-jedem-Mailserver.png 600w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/REDDOXX-E-Mail-Archivierung-funktioniert-mit-jedem-Mailserver-300x218.png 300w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/>\n<\/div>\n\n\n\n<div class=\"gb-element-55421170\">\n<h3 class=\"gb-text gb-text-4a893694\"><strong>Works with any mail server &#8211; even if you change it from time to time<\/strong><\/h3>\n\n\n\n<p class=\"gb-text gb-text-29bb863f\">Our email archiving software works independently of the mail server used. Whether it\u2019s Microsoft Exchange, Microsoft 365, Zimbra, Kerio Connect, Postfix, GroupWise, or HCL Notes (Lotus Notes)\u2014 <strong>integration is straightforward and flexible<\/strong>. Even hybrid Microsoft 365 environments can be seamlessly integrated via SMTP journaling.  <\/p>\n\n\n\n<p class=\"gb-text\"><strong>And best of all:<\/strong> If you switch mail servers, you can continue to archive your emails. For example, thanks to industry standards, you can easily restore an email archived in Lotus Notes on a Microsoft Exchange Server. <\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-37fb5067\">\n<div class=\"gb-element-e9f8a2bf\">\n<h3 class=\"gb-text gb-text-49efa35d\"><strong>Supports any storage: whether NAS, SAN or VirtualDisc<\/strong><\/h3>\n\n\n\n<p class=\"gb-text gb-text-ea456b95\">With REDDOXX MailDepot, you are completely flexible in your choice of storage. Whether local NAS, high-performance SAN or a virtual hard disk in your virtual environment &#8211; the system adapts seamlessly to your existing IT infrastructure. This allows you to make optimum use of existing storage capacities and save costs.  <\/p>\n\n\n\n<p class=\"gb-text\"><strong>And the best thing is that<\/strong> you don&#8217;t have to plan the storage for the next 10 years today, but can expand it at any time during operation.<\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-615830a8\">\n<img loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"436\" class=\"gb-media-f753e54c\" alt=\"REDDOXX e-mail archiving works with almost any storage\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/REDDOXX-E-Mail-Archivierung-funktioniert-mit-nahezu-jedem-Storage.png\" title=\"REDDOXX e-mail archiving works with almost any storage\" srcset=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/REDDOXX-E-Mail-Archivierung-funktioniert-mit-nahezu-jedem-Storage.png 600w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/REDDOXX-E-Mail-Archivierung-funktioniert-mit-nahezu-jedem-Storage-300x218.png 300w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-99f81cc7\">\n<div class=\"gb-element-d96f8553\">\n<img loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"436\" class=\"gb-media-e546720b\" alt=\"Email archiving with full-text search in attachments such as PDF files\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/E-Mail-Archivierung-mit-Volltextsuche-in-Anhaengen-wie-PDF-Dateien.png\" title=\"Email archiving with full-text search in attachments such as PDF files\" srcset=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/E-Mail-Archivierung-mit-Volltextsuche-in-Anhaengen-wie-PDF-Dateien.png 600w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/E-Mail-Archivierung-mit-Volltextsuche-in-Anhaengen-wie-PDF-Dateien-300x218.png 300w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/>\n<\/div>\n\n\n\n<div class=\"gb-element-f1b48208\">\n<h3 class=\"gb-text gb-text-a12ba08d\"><strong>Full text search even in PDF files and other attachments: find 10-year-old emails in 5 seconds<\/strong><\/h3>\n\n\n\n<p class=\"gb-text gb-text-e102d889\">Thanks to intelligent full-text indexing, MailDepot not only searches subject lines and email content, but also text-based attachments such as PDFs, Word or Excel documents. Even with large databases, you can find any email you are looking for within seconds &#8211; quickly, precisely and conveniently. <\/p>\n\n\n\n<p class=\"gb-text\"><strong>And best of all:<\/strong> You can find emails from years ago in a matter of seconds. Even messages from 10 years ago and their attachments are just a mouse click away\u2014even if the employees are no longer with the company. <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-a072895e\">\n<div class=\"gb-element-1d305f6c\">\n<h2 class=\"gb-text gb-text-b296cf35\">What Sets Our Email Archiving Software Apart<\/h2>\n\n\n\n<div class=\"gb-text gbp-section__headline gb-text-6451854f\"><strong>Other functions that make MailDepot a well-rounded solution<\/strong><\/div>\n\n\n\n<p class=\"gb-text gbp-section__text\">With MailDepot, you\u2019re not just investing in a powerful email archiving program\u2014you\u2019re investing in a system that grows with your needs. From compliance and storage optimization to easy management and role-based access permissions, MailDepot offers everything you need. <\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-6f7f470c\">\n<div class=\"gb-element-4bec6696\">\n<div class=\"gb-element-030a8f94\">\n<div class=\"gb-text gb-text-cd5b15ec\"><strong>Access via any client<\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-3a0d5f80\">Whether through a web browser, smartphone app, Windows app, or Outlook plugin\u2014you and your employees have fast and convenient access to all archived emails at any time.<\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-42e12867\">\n<div class=\"gb-text gb-text-c6843e53\"><strong><strong>&nbsp;Import and export without restrictions<\/strong><\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-f0171a77\">Import existing databases and delete legacy data. Thanks to flexible export options, you remain independent and avoid artificial vendor lock-ins. <\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-016a23c3\">\n<div class=\"gb-text gb-text-783ac31e\"><strong><strong><strong>Access to Emails from Former Employees<\/strong><\/strong><\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-0961da59\">Define custom access rights and, for example, grant access to archived emails from former employees\u2014in a legally compliant and traceable manner.<\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-c4f8114e\">\n<div class=\"gb-text gb-text-a630c360\">Comprehensive Compliance Framework<\/div>\n\n\n\n<p class=\"gb-text gb-text-ae528fd0\">Comply with data protection requirements such as the GDPR. Delete emails on request &#8211; for example rejected applications &#8211; and always remain compliant. <\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-c140235b\">\n<div class=\"gb-text gb-text-a1d67c18\"><strong><strong>Scalable and expandable<\/strong> for e-mail management<\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-19d4deca\">MailDepot grows with your business. Add-ons such as built-in spam protection or <a href=\"https:\/\/www.reddoxx.com\/en\/products\/mailsealer\/\">email encryption software<\/a> can be seamlessly integrated. <\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-cbf2e3d9\">\n<div class=\"gb-text gb-text-d3808cad\"><strong><strong>Central, web-based administration<\/strong><\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-31868754\">Manage MailDepot conveniently through a modern web interface\u2014including easy update and maintenance features for administration.<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-acd239de\">\n<a class=\"gb-text-f5c63d33\" data-open-popup=\"kostenfreiedemo-popup\"><span class=\"gb-text\">Request a free product demo<\/span><span class=\"gb-shape\"><svg aria-hidden=\"true\" role=\"img\" height=\"1em\" width=\"1em\" viewbox=\"0 0 256 512\"><path fill=\"currentColor\" d=\"M224.3 273l-136 136c-9.4 9.4-24.6 9.4-33.9 0l-22.6-22.6c-9.4-9.4-9.4-24.6 0-33.9l96.4-96.4-96.4-96.4c-9.4-9.4-9.4-24.6 0-33.9L54.3 103c9.4-9.4 24.6-9.4 33.9 0l136 136c9.5 9.4 9.5 24.6.1 34z\"><\/path><\/svg><\/span><\/a>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n<div class=\"gbp-section gb-element-10ba4e55\">\n<h2 class=\"gb-text gb-text-f0119c97\">On-Premises Email Archiving: <br\/><mark style=\"background-color:rgba(0, 0, 0, 0)\" class=\"has-inline-color has-contrast-color\">Full data sovereignty on your infrastructure<\/mark><\/h2>\n\n\n\n<p class=\"gb-text gb-text-76ee8c84\">REDDOXX MailDepot runs exclusively on your own infrastructure. All archived emails remain in your data center, with no external access and <strong>no dependence on third-party providers<\/strong>. MailDepot is offered as a perpetual user license, with no monthly subscription fees and no vendor lock-in: Thanks to open standards and flexible export options, you retain <strong>full control over your archived data<\/strong> at all times.  <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">MailDepot also ensures transparency internally. Every instance of access to archived emails is logged in a comprehensive audit trail. You can track at any time who viewed or exported which message and when, which ensures security during both internal reviews and external audits.  <\/p>\n<\/div>\n\n<div class=\"gbp-section gb-element-efe3a157\">\n<div class=\"gb-element-4f44e1e6\">\n<h2 class=\"gb-text gb-text-435b3c02\">Who is our email archiving solution best suited for?<\/h2>\n\n\n\n<div class=\"gb-text gbp-section__headline gb-text-8b929b92\"><strong>From 10 to 15,000 users &#8211; email archiving for every organization<\/strong><\/div>\n\n\n\n<p class=\"gb-text gbp-section__text\">REDDOXX MailDepot is intentionally designed to be flexible: The solution can be used efficiently in both small businesses with just a few mailboxes and large, distributed environments with thousands of users. The solution is easily installed as <strong>a virtual appliance<\/strong> in your existing environment and is <strong>up and running<\/strong> in <strong>just a few steps<\/strong> \u2014without any major setup effort. A full trial license is available free of charge and can typically be put into production within 2 to 4 hours.  <\/p>\n\n\n\n<p class=\"gb-text\"><strong>Small businesses<\/strong> benefit from a straightforward, legally compliant archiving solution that requires no additional infrastructure and no ongoing maintenance.&nbsp;<strong>Large companies<\/strong> receive a powerful system with role-based access and a&nbsp;<a href=\"https:\/\/www.reddoxx.com\/en\/products\/maildepot\/compliance-framework\/\">comprehensive compliance framework<\/a> \u2014even across multiple locations or domains.<br\/>MailDepot is designed for companies that want to keep their email data on their own infrastructure. For companies that prefer a cloud-based solution, REDDOXX offers <a href=\"https:\/\/www.reddoxx.com\/en\/products\/archive-cloud\/\">cloud-based email archiving<\/a> \u2014an alternative specifically optimized for Microsoft 365 environments. <\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-3e1c9645\">\n<div class=\"gb-element-b909f1e5\">\n<div class=\"gb-element-487a371a\">\n<div class=\"gb-text gb-text-4e4624a2\">Small companies<\/div>\n\n\n\n<p class=\"gb-text gb-text-34e18302\">As email archiving software for small businesses, MailDepot can be quickly integrated into existing systems and immediately provides legally compliant archiving\u2014without the need for complex infrastructure.<\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-47f98430\">\n<div class=\"gb-text gb-text-377309a1\"><strong>Classic midmarket<\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-34b5c59c\">Increasing email volume, limited IT resources? With MailDepot, you can relieve the load on your mail server, reduce storage requirements and keep an overview at all times with the full-text search. <\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-de41003e\">\n<div class=\"gb-text gb-text-a6f5f27d\"><strong>Large companies<\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-8d8c9ce7\">Multiple locations, many mailboxes, clear compliance requirements? MailDepot is scalable, multi-domain capable and meets the highest data protection and archiving requirements. <\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-58de5e34\">\n<div class=\"gb-text gb-text-bdaf9907\"><strong>Industries with special requirements<\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-75106ddd\">Ideal for law firms, tax offices, medical facilities, educational or administrative institutions &#8211; wherever long-term archiving of important data is required.<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-8c81e1d8\">\n<a class=\"gb-text-46660889\" data-open-popup=\"angebotanfordern-popup\"><span class=\"gb-text\">Request a quote now<\/span><span class=\"gb-shape\"><svg aria-hidden=\"true\" role=\"img\" height=\"1em\" width=\"1em\" viewbox=\"0 0 256 512\"><path fill=\"currentColor\" d=\"M224.3 273l-136 136c-9.4 9.4-24.6 9.4-33.9 0l-22.6-22.6c-9.4-9.4-9.4-24.6 0-33.9l96.4-96.4-96.4-96.4c-9.4-9.4-9.4-24.6 0-33.9L54.3 103c9.4-9.4 24.6-9.4 33.9 0l136 136c9.5 9.4 9.5 24.6.1 34z\"><\/path><\/svg><\/span><\/a>\n<\/div>\n<\/div>\n<\/div>\n\n<div class=\"gbp-section gb-element-94839cc1\">\n<div class=\"gb-element-65cae668\">\n<h2 class=\"gb-text gb-text-48fec3e1\">How the REDDOXX MailDepot Email Archiving Software Works<\/h2>\n\n\n\n<div class=\"gb-text gbp-section__headline gb-text-5c6e6c3b\"><strong>From installation to search &#8211; ready for use in just a few steps<\/strong><\/div>\n\n\n\n<p class=\"gb-text gbp-section__text\">MailDepot is quick to set up and integrates seamlessly into your existing IT environment.<br\/>The email archiving software then runs automatically in the background, allowing your employees to focus on what matters most: working productively with email.<\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-a2a8ed63 steps-wrap\">\n<div class=\"step-slide\" id=\"step-1\">\n<div class=\"gb-element-f32e0c58\">\n<div class=\"gb-element-d81a8cf1\">\n<h3 class=\"gb-text gb-text-5e0edd39\"><strong>1. installation and setup<\/strong><\/h3>\n\n\n\n<div>\n<div>\n<p class=\"gb-text gb-text-1fd75b1b\">MailDepot is integrated into your existing IT infrastructure as a virtual appliance. It is installed on your preferred virtualization platform &#8211; e.g. VMware, Hyper-V, XEN, KVM, Proxmox or other hypervisors.<\/p>\n\n\n\n<p class=\"gb-text gb-text-29600c1c\">After installation, the appliance undergoes basic configuration, for example with the connection to your Active Directory (LDAP) to automatically synchronize users, groups and e-mail addresses.<\/p>\n\n\n\n<p class=\"gb-text gb-text-b853a994\">As soon as the environment is set up, you can activate archiving, define rules and connect the first mailboxes.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-df37d8fa\">\n<img loading=\"lazy\" decoding=\"async\" width=\"530\" height=\"398\" class=\"gb-media-f0f9c166\" alt=\"Installation and setup\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Installation-und-Einrichtung.png\" title=\"Installation and setup\" srcset=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Installation-und-Einrichtung.png 530w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Installation-und-Einrichtung-300x225.png 300w\" sizes=\"auto, (max-width: 530px) 100vw, 530px\" \/>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"step-slide\" id=\"step-2\">\n<div class=\"gb-element-ad5a5b1c\">\n<div class=\"gb-element-72a91bf8\">\n<h3 class=\"gb-text gb-text-d55d6ac8\"><strong>2. automatic archiving<\/strong><\/h3>\n\n\n\n<div>\n<div>\n<p class=\"gb-text gb-text-f23cde66\">Once set up, MailDepot automatically begins archiving all incoming and outgoing emails. Internal emails can also be included if desired. <\/p>\n\n\n\n<p class=\"gb-text gb-text-22a028dc\">Archiving is performed independently of the mail server used and ensures that all messages are stored in their entirety, in an unalterable and audit-proof manner.<\/p>\n\n\n\n<p class=\"gb-text gb-text-ab37ae03\">Through journaling, SMTP forwarding (for example, via Postfix), integration as a central gateway for SMTP traffic, or POP3 access, even complex mail flows can be fully tracked.<\/p>\n\n\n\n<p class=\"gb-text gb-text-1653d51e\">Data is always captured before a message reaches the inbox. This ensures that even deleted or moved emails are fully preserved in the archive. A cryptographic hash value for each email makes it possible to detect any subsequent changes at any time.  <\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-7589fc73\">\n<img loading=\"lazy\" decoding=\"async\" width=\"530\" height=\"398\" class=\"gb-media-e44527c4\" alt=\"Automatic archiving\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Automatische-Archivierung.png\" title=\"Automatic archiving\" srcset=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Automatische-Archivierung.png 530w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Automatische-Archivierung-300x225.png 300w\" sizes=\"auto, (max-width: 530px) 100vw, 530px\" \/>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"step-slide\" id=\"step-3\">\n<div class=\"gb-element-3eeb5b5b\">\n<div class=\"gb-element-6dcc324b\">\n<h3 class=\"gb-text gb-text-246ccec0\"><strong>3. compliance and discharge<\/strong><\/h3>\n\n\n\n<div>\n<div>\n<p class=\"gb-text gb-text-4558aeaa\">MailDepot reliably ensures compliance with all legal requirements in the background &#8211; including the GoBD, GDPR and other national and industry-specific requirements.<\/p>\n\n\n\n<p class=\"gb-text gb-text-cb556cbd\">MailDepot supports compliance with the statutory retention periods of 6 years for business correspondence (Section 257 of the German Commercial Code (HGB)) and 10 years for tax-related documents such as invoices (Section 147 of the German Fiscal Code (AO)), including the <a href=\"https:\/\/www.reddoxx.com\/en\/products\/e-invoice-archiving\/\">archiving of electronic invoices<\/a>. All access to archived emails is logged in an audit trail, which ensures complete traceability during internal reviews and external audits. <\/p>\n\n\n\n<p class=\"gb-text gb-text-86324795\">At the same time, the solution noticeably reduces the load on your IT structure: archived emails are outsourced from the mail server and deduplicated, which saves storage space and improves performance.<\/p>\n\n\n\n<p class=\"gb-text gb-text-6d9d5f0e\">Insecure and difficult to maintain PST files are also a thing of the past &#8211; all emails are stored centrally, securely and searchable.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-6bdd73c2\">\n<img loading=\"lazy\" decoding=\"async\" width=\"530\" height=\"398\" class=\"gb-media-d25d88ed\" alt=\"Compliance and relief\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Compliance-und-Entlastung.png\" title=\"Compliance and relief\" srcset=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Compliance-und-Entlastung.png 530w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Compliance-und-Entlastung-300x225.png 300w\" sizes=\"auto, (max-width: 530px) 100vw, 530px\" \/>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"step-slide\" id=\"step-4\">\n<div class=\"gb-element-cb61c64a\">\n<div class=\"gb-element-c9137fc8\">\n<h3 class=\"gb-text gb-text-d446913d\"><strong>4. find emails in seconds<\/strong><\/h3>\n\n\n\n<div>\n<div>\n<p class=\"gb-text gb-text-9ab257d6\">As soon as emails are archived, they are available via the powerful full-text search &#8211; including all text-based attachments (e.g. PDF, Word, Excel).<\/p>\n\n\n\n<p class=\"gb-text gb-text-5268bd95\">The search is lightning-fast &#8211; even with large databases of several terabytes &#8211; and can be used via the web browser, the Outlook plug-in, a Windows client or the smartphone app.<\/p>\n\n\n\n<p class=\"gb-text gb-text-e4809200\">This way, your employees can find what they need in a matter of seconds\u2014whether it\u2019s 10 days or 10 years old.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-1e2c3b3e\">\n<img loading=\"lazy\" decoding=\"async\" width=\"530\" height=\"398\" class=\"gb-media-3014fb24\" alt=\"Find emails in seconds\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/E-Mails-in-Sekunden-wiederfinden.png\" title=\"Find emails in seconds\" srcset=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/E-Mails-in-Sekunden-wiederfinden.png 530w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/E-Mails-in-Sekunden-wiederfinden-300x225.png 300w\" sizes=\"auto, (max-width: 530px) 100vw, 530px\" \/>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"steps-bar\">\n<div class=\"steps-bar\">\n  <a href=\"#step-1\" class=\"seg is-active\">Installation<\/a>\n  <a href=\"#step-2\" class=\"seg\">Archiving<\/a>\n  <a href=\"#step-3\" class=\"seg\">Compliance<\/a>\n  <a href=\"#step-4\" class=\"seg\"> Full text search<\/a>\n  <span class=\"seg-indicator\" aria-hidden=\"true\"><\/span>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-3af433d8\">\n<a class=\"gb-text-866fda48\" href=\"https:\/\/www.reddoxx.com\/en\/pricing\/test-free-of-charge\/\"><span class=\"gb-text\">Test now free of charge<\/span><span class=\"gb-shape\"><svg aria-hidden=\"true\" role=\"img\" height=\"1em\" width=\"1em\" viewbox=\"0 0 256 512\"><path fill=\"currentColor\" d=\"M224.3 273l-136 136c-9.4 9.4-24.6 9.4-33.9 0l-22.6-22.6c-9.4-9.4-9.4-24.6 0-33.9l96.4-96.4-96.4-96.4c-9.4-9.4-9.4-24.6 0-33.9L54.3 103c9.4-9.4 24.6-9.4 33.9 0l136 136c9.5 9.4 9.5 24.6.1 34z\"><\/path><\/svg><\/span><\/a>\n<\/div>\n<\/div>\n\n<div class=\"gbp-section gb-element-bd2ca522\">\n<div class=\"gb-element-957fc7b4\">\n<div class=\"gb-text gbp-section__headline gb-text-98c6ebdd\"><strong>FAQ<\/strong><\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-0f620175\">\n<div class=\"gb-accordion gb-accordion-74f7d8f9\">\n<div class=\"gb-accordion__item gb-accordion__item-c2e3984a\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-30fa0e52\" id=\"gb-accordion-toggle-30fa0e52\">\n<div>\n<span class=\"gb-text\"><strong><strong><strong>What requirements does the software have?<\/strong><\/strong><\/strong><\/span>\n<\/div>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-f3553e24\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-77242fdd\">\n<div class=\"gb-element-c8067a49\">\n<p class=\"wp-block-paragraph\">The REDDOXX Appliance is a virtual machine and can be installed under almost any hypervisor. VMware, Hyper-V, Citrix XEN, KVM, Proxmox, Nutanix AHV or Virtual Box are supported, among others. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you don&#8217;t have your own virtual environment or don&#8217;t want to use email archiving locally, we recommend our <a href=\"https:\/\/www.reddoxx.com\/en\/cloud-archive-2\/\">Cloud Archive<\/a> &#8211; 100% in German data centers, of course.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-39356b25\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-fe8ae1d9\" id=\"gb-accordion-toggle-fe8ae1d9\">\n<span class=\"gb-text\"><strong><strong><strong><strong><strong>Do I have to change my existing e-mail infrastructure?<\/strong><\/strong><\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-0d36b40f\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-a5b9852e\">\n<div class=\"gb-element-f19ac9e8\">\n<p class=\"wp-block-paragraph\">No. MailDepot works independently of the mail server used and integrates seamlessly into your existing environment &#8211; whether Exchange, Microsoft 365, Postfix, Lotus Notes or other systems. <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-7be31eff\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-8187253c\" id=\"gb-accordion-toggle-8187253c\">\n<span class=\"gb-text\"><strong><strong><strong><strong><strong><strong><strong>Why Choose On-Premises Over the Cloud for Email Archiving?<\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-de80b5cc\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-171b2203\">\n<div class=\"gb-element-25b1afec\">\n<p class=\"wp-block-paragraph\">With on-premises archiving, all emails remain on your own infrastructure. There is no external access to data and no dependence on a cloud provider. This complete control over data is often a key requirement, particularly in regulated industries such as tax and legal consulting or healthcare. But on-premises solutions also offer the greatest possible autonomy for all other companies that wish to maintain control over their data.   <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-6357a6da\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-8f17d6b8\" id=\"gb-accordion-toggle-8f17d6b8\">\n<span class=\"gb-text\"><strong><strong><strong><strong><strong><strong>How quickly is MailDepot ready for use?<\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-1e6117ce\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-7b1286a0\">\n<div class=\"gb-element-ce41b451\">\n<p class=\"wp-block-paragraph\">The virtual appliance is usually installed and configured within 2-4 hours. After the basic configuration, you can start archiving immediately. For more complex environments, we recommend scheduling 4-8 hours.    <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-3bd1e0f5\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-d2335ba1\" id=\"gb-accordion-toggle-d2335ba1\">\n<span class=\"gb-text\"><strong><strong><strong><strong><strong><strong><strong>Is MailDepot GDPR and GoBD compliant?<\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-4655a23c\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-582cdd4f\">\n<div class=\"gb-element-abb964bf\">\n<p class=\"wp-block-paragraph\">Yes, MailDepot meets all the requirements for legally compliant email archiving: immutability, traceability, retention obligations and data protection-compliant deletion. <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-8c9fb939\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-fd9fcfc9\" id=\"gb-accordion-toggle-fd9fcfc9\">\n<span class=\"gb-text\"><strong><strong><strong><strong><strong><strong><strong><strong>What are the retention periods for business emails?<\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-1f18d638\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-85d403f4\">\n<div class=\"gb-element-63a8c56e\">\n<p class=\"wp-block-paragraph\">Business emails are subject to statutory retention periods in Germany. A 6-year retention period applies to business correspondence (Section 257 of the German Commercial Code (HGB)), and a 10-year retention period applies to tax-related documents such as invoices and receipts (Section 147 of the German Fiscal Code (AO), GoBD). MailDepot helps you comply with these retention periods while also enabling the GDPR-compliant deletion of personal data once the respective retention obligation has expired.  <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-ed0a4ae0\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-d734ae20\" id=\"gb-accordion-toggle-d734ae20\">\n<span class=\"gb-text\"><strong><strong><strong><strong><strong><strong><strong><strong>What happens when employees leave the company?<\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-1717dc3f\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-f146eed1\">\n<div class=\"gb-element-61d4258e\">\n<p class=\"wp-block-paragraph\">Archived emails from former employees are retained &#8211; even if you delete these users in the Active Directory &#8211; and can be viewed by authorized persons &#8211; with documented access control, of course.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-68271cbf\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-fb931773\" id=\"gb-accordion-toggle-fb931773\">\n<span class=\"gb-text\"><strong><strong><strong><strong><strong><strong><strong><strong><strong>Can I import existing e-mails (e.g. PST files)?<\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-6ea7c333\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-a653fca5\">\n<div class=\"gb-element-355561ee\">\n<p class=\"wp-block-paragraph\">Yes, MailDepot supports a wide range of import options, including importing existing PST files or importing the Exchange database. This allows you to consolidate your email history and create a standardized, central archive structure.  <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-150566fe\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-7a5974b0\" id=\"gb-accordion-toggle-7a5974b0\">\n<span class=\"gb-text\"><strong><strong><strong><strong><strong><strong><strong><strong><strong>Do I need to know today how much storage space I will need in 10 years&#8217; time?<\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-e34ab79e\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-7d7b335e\">\n<div class=\"gb-element-9ca037d3\">\n<p class=\"wp-block-paragraph\">No. You are free to choose where the archive data is stored &#8211; whether NAS, SAN or virtual environment. And best of all: the storage can be expanded at any time during operation if required.  <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-395e3d24\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-70dee28c\" id=\"gb-accordion-toggle-70dee28c\">\n<span class=\"gb-text\"><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong>Can I delete e-mails in the archive?<\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-01a7166b\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-fe92da09\">\n<div class=\"gb-element-d587ab4b\">\n<p class=\"wp-block-paragraph\">Yes, this is possible &#8211; in compliance with legal requirements. The integrated compliance framework can be used to define deletion guidelines, e.g. for the timely removal of personal data (such as rejected applications). On request, individual emails or entire data areas can be removed in compliance with the GDPR &#8211; documented and traceable.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-add0aae4\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-011ddf2c\" id=\"gb-accordion-toggle-011ddf2c\">\n<span class=\"gb-text\"><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong>What happens if my mail server changes?<\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-b7c8b8d2\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-5e29c418\">\n<div class=\"gb-element-d6883395\">\n<p class=\"wp-block-paragraph\">No problem. REDDOXX MailDepot archives independently of the mail server used. This means that even if you completely change your email infrastructure &#8211; e.g. from Lotus Notes to Microsoft Exchange or to the cloud &#8211; the existing archive is completely retained and remains accessible. Once an email has been archived, it can be restored to any mail system.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-42439561\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-2f53385c\" id=\"gb-accordion-toggle-2f53385c\">\n<span class=\"gb-text\"><strong><strong><strong><strong>What is the difference between backup and archiving?<\/strong><\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-b49a4409\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-6f6493ec\">\n<div class=\"gb-element-2ed49441\">\n<p class=\"wp-block-paragraph\">A backup is used for recovery in an emergency, e.g. in the event of system failures. Archiving, on the other hand, stores emails permanently, completely and in an audit-proof manner &#8211; regardless of the mailbox. Both complement each other, but fulfill different purposes.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-8ab7143a\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-859e119e\" id=\"gb-accordion-toggle-859e119e\">\n<span class=\"gb-text\"><strong><strong><strong>What is audit-proof archiving?<\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-8707fa5c\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-eea7f403\">\n<div class=\"gb-element-16a34cae\">\n<p class=\"wp-block-paragraph\">Audit-proof archiving ensures that emails can be retrieved and displayed with their content remaining completely identical even years after archiving. It must be possible to verify that the data remains in its original, unaltered state at all times. The data must not be altered\u2014either intentionally or accidentally\u2014during the specified archiving period.  <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">According to many generally recognized definitions, audit-proof archive systems meet the following requirements (among others):<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Archived information&#8230;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>&#8230; are unchangeable<\/li>\n\n\n\n<li>&#8230; can be found again<\/li>\n\n\n\n<li>&#8230; the archiving is traceable<\/li>\n\n\n\n<li>&#8230; the data is protected against forgery and manipulation<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Important to know: Audit-proof archiving is not only the result of certain technical features. Rather, it also includes operational processes, for example, which ensure that all relevant data is recorded completely and without gaps. <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-aa527236\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-39f048eb\" id=\"gb-accordion-toggle-39f048eb\">\n<span class=\"gb-text\"><strong><strong><strong><strong> <strong>How do you ensure that archived emails are not altered?<\/strong><\/strong><\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-609aba08\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-924bacdd\">\n<div class=\"gb-element-b0db78d8\">\n<p class=\"wp-block-paragraph\">Every email archived in MailDepot is assigned a cryptographic hash value upon receipt. This makes any subsequent modification technically detectable and permanently ensures the integrity of every archived message. Archiving itself takes place automatically via journaling or an SMTP gateway before a message reaches the recipient\u2019s mailbox. Even if employees delete or move emails from their mailbox, the originals remain fully preserved in the archive.   <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-48a1ba39\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-99721c51\" id=\"gb-accordion-toggle-99721c51\">\n<span class=\"gb-text\"><strong><strong><strong><strong>What is legally compliant archiving?<\/strong><\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-253a8296\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-904ee43a\">\n<div class=\"gb-element-a32c3019\">\n<p class=\"wp-block-paragraph\">When it comes to the long-term storage of email correspondence, it is particularly crucial for companies to implement a legally compliant email archiving system. This is because it is by no means sufficient to simply back up emails from time to time or to store them on a backup medium without taking any further precautions. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In many respects, emails containing business-related content are equivalent to traditional, paper-based business letters and documents. The validity of a quote, an invoice, or a contractual agreement is not affected by whether it is sent by regular mail, fax, or email. As the volume of business emails continues to rise and more and more transactions are conducted this way, there is a growing need to address the issue of legally compliant email archiving in a thorough and sustainable manner.  <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">How can this be implemented in practice? To archive emails securely, many factors must be taken into account. A number of regulations and deadlines stem directly from the fact that business emails are treated the same as corresponding business letters. This applies, for example, to the retention periods for documents relevant under tax law, such as invoices or receipts. Additional criteria for legally compliant email archiving can be derived from the various guidelines for handling computer-based data.    <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The ordinances, laws, and regulations that companies must comply with include, among others, the German Commercial Code (HGB), the so-called \u201cPrinciples for the Proper Maintenance and Retention of Books, Records, and Documents in Electronic Form, as well as for Data Access\u201d (GoBD for short), and the German Fiscal Code (abbreviated as AO). Also important for legally compliant email archiving until the end of 2014 were the Principles of Proper Computer-Based Accounting Systems (GoBS), a collection of regulations that were primarily relevant to accounting for tax purposes and dealt with document management and the design of archiving systems. These regulations have been incorporated into the new GoBD.  <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Overall, it is clear that companies cannot rely on a single, specific guideline when setting up their mail archiving, but must take the applicable requirements from a plethora of regulations and implement them in the best possible way.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-495b2042\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-964e65f3\" id=\"gb-accordion-toggle-964e65f3\">\n<span class=\"gb-text\"><strong><strong>Is stubbing worthwhile for email archiving?<\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-e162582b\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-3d509673\">\n<div class=\"gb-element-2627864b\">\n<p class=\"wp-block-paragraph\">Occasionally, interested parties approach us who would like to implement email archiving using the \u201cstubbing\u201d method. With this method, only the header information of the emails remains in the local email client. This includes data such as the subject line, the sender, or the date of the message. The actual content\u2014such as the body of the email or any attachments\u2014is stored on a separate storage system.   <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-82433b4b\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-7caea897\" id=\"gb-accordion-toggle-7caea897\">\n<span class=\"gb-text\"><strong><strong>Stubbing does not deliver what it promises in practice<\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-8665b8ba\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-e516cc74\">\n<div class=\"gb-element-a12ac40b\">\n<p class=\"wp-block-paragraph\">One of the reasons behind stubbing is usually the desire to reduce the memory load on local systems. However, in our view, there are many aspects that speak against such an approach. This is because the supposed advantages generally do not stand up to critical scrutiny or even turn out to be the opposite. This is because stubbing often leads to a drop in performance, especially when searching for and restoring emails, as countless database entries are inevitably created due to the necessary links between the header and body information of the messages. In addition, the legal security of the archive can be jeopardized as the emails are not archived in their original, unaltered state due to the splitting.    <\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n<div class=\"gb-element-a7f6be8f\">\n<div class=\"gb-text gb-text-92527e2c\">Do you have any questions?<\/div>\n\n\n\n<span class=\"gb-text gb-text-2784db2f\">We are here for you!<\/span>\n\n\n\n<div class=\"gb-element-34932cec\">\n<div class=\"gb-text gb-text-9e1401ac\">sales@reddoxx.com<\/div>\n\n\n\n<span class=\"gb-text gb-text-75578081\">+49 7021 92846-0<\/span>\n<\/div>\n\n\n\n<div class=\"gb-element-e106d34d\">\n<a class=\"gb-text gb-text-42036948\" data-open-popup=\"kostenfreiedemo-popup\">Request a free demo<\/a>\n\n\n\n<a class=\"gb-text gb-text-d49a3ce2\" href=\"https:\/\/www.reddoxx.com\/en\/test-free-of-charge\/\">Create test license<\/a>\n<\/div>\n<\/div>\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":2,"featured_media":28407,"parent":28747,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-28760","page","type-page","status-publish","has-post-thumbnail","no-featured-image-padding","resize-featured-image"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Email Archiving Software \u2013 GDPR &amp; GoBD Compliant<\/title>\n<meta name=\"description\" content=\"Email Archiving Software for Businesses \u2713 Storage in Germany \u2713 GDPR &amp; GoBD-compliant \u2713 Centralized Management and Efficient Email Search\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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