{"id":28758,"date":"2025-07-29T12:05:57","date_gmt":"2025-07-29T12:05:57","guid":{"rendered":"https:\/\/webstaging.reddoxx.com\/product-overview\/e-bill-archiving\/"},"modified":"2025-10-06T06:51:57","modified_gmt":"2025-10-06T06:51:57","slug":"e-invoice-archiving","status":"publish","type":"page","link":"https:\/\/www.reddoxx.com\/en\/products\/e-invoice-archiving\/","title":{"rendered":"E-invoice archiving"},"content":{"rendered":"\n<div class=\"gbp-section gb-element-60527190\">\n<div class=\"gbp-section__inner gb-element-632568f4\">\n<div>\n<p class=\"gb-text gbp-section__tagline gb-text-39e9a75e\">Archiving electronic invoices<\/p>\n\n\n\n<h1 class=\"gb-text gbp-section__headline gb-text-6a2c642a\"><strong>E-invoice archiving &#8211; automated and searchable<\/strong><\/h1>\n\n\n\n<div class=\"gb-element-e106d34d\">\n<a class=\"gb-text gb-text-61c6cc5f\" data-open-popup=\"kostenfreiedemo-popup\">Request a free demo now<\/a>\n\n\n\n<a class=\"gb-text-a93a46ba\" href=\"https:\/\/www.reddoxx.com\/en\/pricing\/test-free-of-charge\/\"><span class=\"gb-text\">Test free of charge<\/span><span class=\"gb-shape\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" aria-hidden=\"true\" role=\"img\" height=\"1em\" width=\"1em\" viewbox=\"0 0 256 512\"><path fill=\"currentColor\" d=\"M224.3 273l-136 136c-9.4 9.4-24.6 9.4-33.9 0l-22.6-22.6c-9.4-9.4-9.4-24.6 0-33.9l96.4-96.4-96.4-96.4c-9.4-9.4-9.4-24.6 0-33.9L54.3 103c9.4-9.4 24.6-9.4 33.9 0l136 136c9.5 9.4 9.5 24.6.1 34z\"><\/path><\/svg><\/span><\/a>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n<div class=\"gb-element-bbad8626\"><a id=\"6a0832893289e\" rel=\"wp-video-lightbox\" href=\"https:\/\/www.youtube.com\/watch?v=QUHW04N_zSw&#038;width=960&#038;height=480\" title=\"\"><img decoding=\"async\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Cloud-Archive.png\" class=\"video_lightbox_anchor_image\" alt=\"REDDOXX Cloud Archive - E-Mail-Archivierung Cloud\" \/><\/a>    <script>\r\n    \/* <![CDATA[ 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src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/demmel-ag.png\" alt=\"\" id=\"9589\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/ansmann.png\" alt=\"\" id=\"9448\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/sdk.png\" alt=\"\" id=\"9584\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2017\/10\/keuco-partner-reddoxx_480.jpg\" alt=\"\" id=\"13434\"><\/div><\/div><\/div><\/div><div class=\"navigation\"><div class=\"alcb__prev swiper-button-prev\"><\/div><div class=\"alcb__next swiper-button-next\"><\/div><\/div><\/div>\n<\/div>\n\n<div class=\"gbp-section gb-element-fca73b5f\">\n<div class=\"gb-element-c3fdd254\">\n<h2 class=\"gb-text gb-text-bc34455c\">Archiving of e-invoices<\/h2>\n\n\n\n<div class=\"gb-text gbp-section__headline gb-text-ec64e1df\"><strong><strong>Structured formats require structured archiving<\/strong><\/strong><\/div>\n\n\n\n<p class=\"gb-text gbp-section__text\">E-invoices such as&nbsp;<strong>ZUGFeRD<\/strong> or&nbsp;<strong>XRechnung<\/strong> are not ordinary PDF files, but structured XML documents whose content must be machine-readable and stored unchanged. For companies, this means that not only the readability but also the technical integrity of the XML data must be ensured &#8211; for the entire statutory retention period. <\/p>\n\n\n\n<p class=\"gb-text gbp-section__text\"><strong>REDDOXX offers the right solution for this:<\/strong> structured invoice formats are automatically recognized, classified and archived with all metadata upon receipt of the e-mail &#8211; audit-proof, searchable and graphically prepared.<\/p>\n\n\n\n<p class=\"gb-text-5b05182f\"><span class=\"gb-text\"><a href=\"https:\/\/www.reddoxx.com\/e-rechnung-ab-2025-was-unternehmen-jetzt-wissen-und-vorbereiten-muessen\/\" target=\"_blank\" rel=\"noreferrer noopener\">All information about the e-invoice (german blog post)<\/a><\/span><span class=\"gb-shape\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" aria-hidden=\"true\" role=\"img\" height=\"1em\" width=\"1em\" viewbox=\"0 0 256 512\"><path fill=\"currentColor\" d=\"M224.3 273l-136 136c-9.4 9.4-24.6 9.4-33.9 0l-22.6-22.6c-9.4-9.4-9.4-24.6 0-33.9l96.4-96.4-96.4-96.4c-9.4-9.4-9.4-24.6 0-33.9L54.3 103c9.4-9.4 24.6-9.4 33.9 0l136 136c9.5 9.4 9.5 24.6.1 34z\"><\/path><\/svg><\/span><\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-84a6b1ca\">\n<div class=\"gb-element-5f175c20\">\n<div class=\"gb-element-91d05ee0\">\n<div class=\"gb-element-533c49ef\">\n<img loading=\"lazy\" decoding=\"async\" width=\"50\" height=\"50\" class=\"gb-media-0d546e11\" alt=\"\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/8.png\" title=\"8\">\n<\/div>\n\n\n\n<div class=\"gb-text gb-text-50671942\"><strong>Save structured invoice data in a searchable format<\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-af6c3ac7\">ZUGFeRD and XRechnung invoices are archived with all XML content and can be filtered directly &#8211; ideal for accounting and auditing processes.<\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-30453915\">\n<div class=\"gb-element-4ac1ac22\">\n<img loading=\"lazy\" decoding=\"async\" width=\"50\" height=\"50\" class=\"gb-media-41551110\" alt=\"\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/11.png\" title=\"11\">\n<\/div>\n\n\n\n<div class=\"gb-text gb-text-1ef69792\"><strong><strong><strong>Special search interface for e-invoices<\/strong><\/strong><\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-5b28edfb\">Use your own search mask with preview view, structured data extraction and visual representation of the invoice.<\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-61fb1bd9\">\n<div class=\"gb-element-c30fb6f5\">\n<img loading=\"lazy\" decoding=\"async\" width=\"50\" height=\"50\" class=\"gb-media-b9fdb7ec\" alt=\"\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/10.png\" title=\"10\">\n<\/div>\n\n\n\n<div class=\"gb-text gb-text-f3aabf10\"><strong>Emails <strong>Full GoBD compliance for e-invoices<\/strong><\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-bdc5d324\">All invoice data is archived in an unalterable, traceable and chronological manner &#8211; including XML integrity and retention periods. <\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-931505f0\">\n<div class=\"gb-element-2c613437\">\n<img loading=\"lazy\" decoding=\"async\" width=\"50\" height=\"50\" class=\"gb-media-2dc6260c\" alt=\"\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/9.png\" title=\"9\">\n<\/div>\n\n\n\n<div class=\"gb-text gb-text-18bba2c4\"><strong><strong><strong>Seamless integration &#8211; independent of the mail server<\/strong><\/strong><\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-3cb53dc4\">E-invoices are automatically recognized and archived &#8211; regardless of whether they are received via Microsoft 365 or a local mail server.  <\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-5156739a\">\n<div class=\"gb-element-63af33b7\">\n<img loading=\"lazy\" decoding=\"async\" width=\"50\" height=\"50\" class=\"gb-media-13d86c24\" alt=\"\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/13.png\" title=\"13\">\n<\/div>\n\n\n\n<div class=\"gb-text gb-text-a6f27813\"><strong><strong><strong>Ready for the statutory e-invoicing obligation<\/strong><\/strong><\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-6adc1b70\">REDDOXX recognizes and archives structured invoice formats such as ZUGFeRD and XRechnung automatically, without any manual effort.<\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-2b251225\">\n<div class=\"gb-element-409b3a2c\">\n<img loading=\"lazy\" decoding=\"async\" width=\"50\" height=\"50\" class=\"gb-media-0f431fba\" alt=\"\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/12.png\" title=\"12\">\n<\/div>\n\n\n\n<div class=\"gb-text gb-text-94dec517\"><strong><strong>Perfect basis for digital accounting<\/strong><\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-eaff3050\">Archived invoice data can be exported, filtered or checked directly &#8211; the ideal interface to the tax office or ERP solution.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n<div class=\"gbp-section gb-element-c851e842\">\n<div class=\"gb-element-aa42cb09\">\n<h2 class=\"gb-text gb-text-8c9fd7ed\">Archiving of e-invoices<\/h2>\n\n\n\n<div class=\"gb-text gbp-section__headline gb-text-8f8f4938\"><strong>REDDOXX Archive Cloud: 100% Made in Germany<\/strong><\/div>\n\n\n\n<p class=\"gb-text gbp-section__text\">With the increasing spread of e-invoices, the requirements for archiving them are also increasing. REDDOXX takes this task off your hands completely: structured XML invoices are automatically recognized when they are received by e-mail, saved unalterably and made conveniently searchable via a specially developed interface &#8211; ideal for accounting, tax audits and digital workflows. <\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-90ce99b5\">\n<div class=\"gb-element-4ff41aca\">\n<div class=\"gb-element-e6fc07cb\">\n<img loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"436\" class=\"gb-media-58c28efb\" alt=\"E-invoice archiving - automatic recognition and archiving of XML invoices\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/E-Rechnung-Archivierung.png\" title=\"E-invoice archiving - automatic recognition and archiving of XML invoices\" srcset=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/E-Rechnung-Archivierung.png 600w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/E-Rechnung-Archivierung-300x218.png 300w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/>\n<\/div>\n\n\n\n<div class=\"gb-element-55421170\">\n<h3 class=\"gb-text gb-text-4a893694\"><strong><br><strong>Automatic recognition and archiving of e-invoices<\/strong><\/strong><\/h3>\n\n\n\n<p class=\"gb-text gb-text-29bb863f\">REDDOXX automatically recognizes incoming electronic invoices in ZUGFeRD or XRechnung format, regardless of which mail server they were received via. The structured XML file and email are archived in an audit-proof manner &#8211; unalterable, traceable and legally compliant. <\/p>\n\n\n\n<p class=\"gb-text\"><strong>And the best thing is that<\/strong> the configuration is completed in 5 minutes and the system works completely in the background.<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-37fb5067\">\n<div class=\"gb-element-e9f8a2bf\">\n<h3 class=\"gb-text gb-text-49efa35d\"><strong><br><strong>Specialized search and filter functions for structured invoice data<\/strong><\/strong><\/h3>\n\n\n\n<p class=\"gb-text gb-text-ea456b95\">In the REDDOXX archive, e-invoices can be found using special filters and search criteria. In addition to classic parameters such as sender or subject, structured invoice data (e.g. invoice number, amount or recipient) can also be searched and evaluated. <\/p>\n\n\n\n<p class=\"gb-text\"><strong>And best of all,<\/strong> the associated XML file is not only archived, but also visually processed, including a graphical preview directly in the web portal.<\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-615830a8\">\n<img loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"436\" class=\"gb-media-f753e54c\" alt=\"E-invoice archiving - search and filter functions for XML files\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/E-Rechnung-Archivierung-1.png\" title=\"E-invoice archiving - search and filter functions for XML files\" srcset=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/E-Rechnung-Archivierung-1.png 600w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/E-Rechnung-Archivierung-1-300x218.png 300w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-99f81cc7\">\n<div class=\"gb-element-d96f8553\">\n<img loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"436\" class=\"gb-media-e546720b\" alt=\"Extend the archiving of e-invoices to include the complete archiving of e-mails\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/Archivierung-von-E-Rechnungen.png\" title=\"Extend the archiving of e-invoices to include the complete archiving of e-mails\" srcset=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/Archivierung-von-E-Rechnungen.png 600w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/Archivierung-von-E-Rechnungen-300x218.png 300w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/>\n<\/div>\n\n\n\n<div class=\"gb-element-f1b48208\">\n<h3 class=\"gb-text gb-text-a12ba08d\"><strong><strong>Optional: Complete e-mail archiving integrated<\/strong><\/strong><\/h3>\n\n\n\n<p class=\"gb-text gb-text-e102d889\">The archiving of e-invoices is part of the comprehensive REDDOXX Cloud Archive solution. On request, you can archive not only structured invoice formats, but also all business email traffic &#8211; complete, unalterable and legally compliant. <\/p>\n\n\n\n<p class=\"gb-text\"><strong>And the best thing is:<\/strong> you start with a focus on e-invoices and can expand to complete e-mail archiving with just a few clicks if required, without any system changes or additional effort.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-acd239de\">\n<a class=\"gb-text-f5c63d33\" data-open-popup=\"kostenfreiedemo-popup\"><span class=\"gb-text\">Request a free product demo<\/span><span class=\"gb-shape\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" aria-hidden=\"true\" role=\"img\" height=\"1em\" width=\"1em\" viewbox=\"0 0 256 512\"><path fill=\"currentColor\" d=\"M224.3 273l-136 136c-9.4 9.4-24.6 9.4-33.9 0l-22.6-22.6c-9.4-9.4-9.4-24.6 0-33.9l96.4-96.4-96.4-96.4c-9.4-9.4-9.4-24.6 0-33.9L54.3 103c9.4-9.4 24.6-9.4 33.9 0l136 136c9.5 9.4 9.5 24.6.1 34z\"><\/path><\/svg><\/span><\/a>\n<\/div>\n<\/div>\n\n<div class=\"gbp-section gb-element-efe3a157\">\n<div class=\"gb-element-4f44e1e6\">\n<h2 class=\"gb-text gb-text-435b3c02\">Who is e-invoice archiving suitable for?<\/h2>\n\n\n\n<div class=\"gb-text gbp-section__headline gb-text-8b929b92\"><strong>Archiving electronic invoices for large and small<\/strong><\/div>\n\n\n\n<p class=\"gb-text gbp-section__text\">Regardless of whether you are just starting out with electronic invoices or already process hundreds of structured documents per week: REDDOXX offers the right solution for any size of company &#8211; from a simple entry-level solution to a scalable platform for complex requirements. Thanks to the intuitive operation and complete integration into existing archiving processes, specialist departments, IT managers and external service providers benefit equally. <\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-3e1c9645\">\n<div class=\"gb-element-b909f1e5\">\n<div class=\"gb-element-487a371a\">\n<div class=\"gb-text gb-text-4e4624a2\">Small companies<\/div>\n\n\n\n<p class=\"gb-text gb-text-34e18302\">Simply get started without a complex infrastructure: e-invoices are automatically recognized and securely archived &#8211; without the need for an IT department or special software.<\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-47f98430\">\n<div class=\"gb-text gb-text-377309a1\"><strong>Classic midmarket<\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-34b5c59c\">Efficient relief for accounting and management: GoBD-compliant archiving with graphical display and direct search options.<\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-de41003e\">\n<div class=\"gb-text gb-text-a6f5f27d\"><strong>Large companies<\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-8d8c9ce7\">Central, structured archiving of large invoice volumes &#8211; scalable, searchable, audit-proof. Ideal for compliance teams and audit processes. <\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-58de5e34\">\n<div class=\"gb-text gb-text-bdaf9907\"><strong>Tax firms &amp; service providers<\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-75106ddd\">Uniform access to client invoices via a central archive. Simple data export, complete proof of receipts and audit-proof checking. <\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-8c81e1d8\">\n<a class=\"gb-text-46660889\" data-open-popup=\"angebotanfordern-popup\"><span class=\"gb-text\">Request a quote now<\/span><span class=\"gb-shape\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" aria-hidden=\"true\" role=\"img\" height=\"1em\" width=\"1em\" viewbox=\"0 0 256 512\"><path fill=\"currentColor\" d=\"M224.3 273l-136 136c-9.4 9.4-24.6 9.4-33.9 0l-22.6-22.6c-9.4-9.4-9.4-24.6 0-33.9l96.4-96.4-96.4-96.4c-9.4-9.4-9.4-24.6 0-33.9L54.3 103c9.4-9.4 24.6-9.4 33.9 0l136 136c9.5 9.4 9.5 24.6.1 34z\"><\/path><\/svg><\/span><\/a>\n<\/div>\n<\/div>\n<\/div>\n\n<div class=\"gbp-section gb-element-7e95717a\">\n<div class=\"gb-element-0560a282\">\n<h2 class=\"gb-text gb-text-b20a847d\">How the archiving of e-invoices works<\/h2>\n\n\n\n<div class=\"gb-text gbp-section__headline gb-text-cb6a7c3c\"><strong><strong>In 4 simple steps in the REDDOXX Archive Cloud<\/strong><\/strong><\/div>\n\n\n\n<p class=\"gb-text gbp-section__text\">REDDOXX Cloud Archive is operated entirely as a service &#8211; you don&#8217;t need any local hardware, your own maintenance or specialist knowledge. Setup is completed in just a few steps, after which archiving runs fully automatically in the background. <\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-fe338eb5 steps-wrap\">\n<div class=\"step-slide\" id=\"step-1\">\n<div class=\"gb-element-30f918f6\">\n<div class=\"gb-element-f9051e58\">\n<h3 class=\"gb-text gb-text-d9aa234d\"><strong>1. set up registration and access<\/strong><\/h3>\n\n\n\n<div>\n<div>\n<p class=\"gb-text gb-text-bb84c696\">After registering, you will receive access to your protected cloud archive. Management is completely web-based without additional software or complex configuration. <\/p>\n\n\n\n<p class=\"gb-text gb-text-90cce954\">Depending on your requirements, you can set up the cloud yourself or be supported by your IT service provider during the setup process &#8211; user administration and assignment of rights.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-eb471cb4\">\n<img decoding=\"async\" class=\"gb-media-5e3fd8a5\" alt=\"Registration on the REDDOXX Cloud\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/chrome-capture-2025-07-29-3.png\" title=\"Registration on the REDDOXX Cloud\">\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"step-slide\" id=\"step-2\">\n<div class=\"gb-element-3125b185\">\n<div class=\"gb-element-01382cef\">\n<h3 class=\"gb-text gb-text-baafbbc7\"><strong>2. connection to your mail system<\/strong><\/h3>\n\n\n\n<div>\n<div>\n<p class=\"gb-text gb-text-925bc75b\">The REDDOXX Cloud Archive is compatible with all common email systems, including Microsoft 365, local Exchange Server and many more. If you only want to archive e-invoices, a simple connection via journaling or SMTP forwarding is sufficient. <\/p>\n\n\n\n<p class=\"gb-text gb-text-05c289ea\">Hybrid environments or migrations can also be easily mapped if you want to implement complete archiving of all emails. Existing mail archives (e.g. PST files) can also be imported to ensure a complete archive. <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-06cc9c60\">\n<img loading=\"lazy\" decoding=\"async\" width=\"842\" height=\"705\" class=\"gb-media-fb713357\" alt=\"Connect REDDOXX Cloud to the mail server\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/chrome-capture-2025-07-29.png\" title=\"Connect REDDOXX Cloud to the mail server\" srcset=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/chrome-capture-2025-07-29.png 842w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/chrome-capture-2025-07-29-300x251.png 300w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/chrome-capture-2025-07-29-768x643.png 768w\" sizes=\"auto, (max-width: 842px) 100vw, 842px\" \/>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"step-slide\" id=\"step-3\">\n<div class=\"gb-element-fb653578\">\n<div class=\"gb-element-808a4667\">\n<h3 class=\"gb-text gb-text-c2e69072\"><strong>3. <strong>automatic archiving of e-invoices<\/strong><\/strong><\/h3>\n\n\n\n<div>\n<div>\n<p class=\"gb-text gb-text-f5f3ee41\">As soon as the connection is active, REDDOXX automatically recognizes structured formats such as <strong>ZUGFeRD<\/strong> or <strong>XRechnung<\/strong> when emails are received and archives them in an audit-proof manner, including the XML file, metadata and original email.<\/p>\n\n\n\n<p class=\"gb-text gb-text-3faa997e\">Archiving takes place in the background without users having to become active &#8211; ideal for legally compliant long-term storage in accordance with GoBD and GDPR.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-74605e5f\">\n<img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"867\" class=\"gb-media-11d8672b\" alt=\"Statistics of the REDDOXX Cloud\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Statistiken-der-REDDOXX-Cloud.png\" title=\"Statistics of the REDDOXX Cloud\" srcset=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Statistiken-der-REDDOXX-Cloud.png 1200w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Statistiken-der-REDDOXX-Cloud-300x217.png 300w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Statistiken-der-REDDOXX-Cloud-1024x740.png 1024w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Statistiken-der-REDDOXX-Cloud-768x555.png 768w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"step-slide\" id=\"step-4\">\n<div class=\"gb-element-853f3a8c\">\n<div class=\"gb-element-b27c1cbd\">\n<h3 class=\"gb-text gb-text-5766bc97\"><strong>4. <strong>structured research &amp; graphical representation<\/strong><\/strong><\/h3>\n\n\n\n<div>\n<div>\n<p class=\"gb-text gb-text-a8fcce32\">Invoices can be searched for specific amounts, senders, time periods or other fields via a specialized search interface. The XML file is automatically prepared visually. <\/p>\n\n\n\n<p class=\"gb-text gb-text-f5bf0446\">If all emails are fully archived, search options are also available for the emails and attachments. Thanks to full-text search, it is then also possible to search in attachments such as PDF files and Word documents. <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-2c516180\">\n<img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"867\" class=\"gb-media-ffdee83c\" alt=\"Researching e-invoices\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Recherche-von-E-Rechnungen.png\" title=\"Researching e-invoices\" srcset=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Recherche-von-E-Rechnungen.png 1200w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Recherche-von-E-Rechnungen-300x217.png 300w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Recherche-von-E-Rechnungen-1024x740.png 1024w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Recherche-von-E-Rechnungen-768x555.png 768w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"steps-bar\">\n<div class=\"steps-bar\">\n  <a href=\"#step-1\" class=\"seg is-active\">Registration<\/a>\n  <a href=\"#step-2\" class=\"seg\">Mail server connection<\/a>\n  <a href=\"#step-3\" class=\"seg\">Archiving<\/a>\n  <a href=\"#step-4\" class=\"seg\"> Research<\/a>\n  <span class=\"seg-indicator\" aria-hidden=\"true\"><\/span>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-adf38999\">\n<a class=\"gb-text-62fdf5cd\" href=\"https:\/\/www.reddoxx.com\/en\/pricing\/test-the-cloud-free-of-charge\/\"><span class=\"gb-text\">Test now free of charge<\/span><span class=\"gb-shape\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" aria-hidden=\"true\" role=\"img\" height=\"1em\" width=\"1em\" viewbox=\"0 0 256 512\"><path fill=\"currentColor\" d=\"M224.3 273l-136 136c-9.4 9.4-24.6 9.4-33.9 0l-22.6-22.6c-9.4-9.4-9.4-24.6 0-33.9l96.4-96.4-96.4-96.4c-9.4-9.4-9.4-24.6 0-33.9L54.3 103c9.4-9.4 24.6-9.4 33.9 0l136 136c9.5 9.4 9.5 24.6.1 34z\"><\/path><\/svg><\/span><\/a>\n<\/div>\n<\/div>\n\n<div class=\"gbp-section gb-element-bd2ca522\">\n<div class=\"gb-element-957fc7b4\">\n<div class=\"gb-text gbp-section__headline gb-text-98c6ebdd\"><strong>FAQ<\/strong><\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-0f620175\">\n<div class=\"gb-accordion gb-accordion-74f7d8f9\">\n<div class=\"gb-accordion__item gb-accordion__item-c2e3984a\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-30fa0e52\" id=\"gb-accordion-toggle-30fa0e52\">\n<span class=\"gb-text\"><strong><strong><strong><strong>Do I have to manually transfer the e-invoices to the archive?<\/strong><\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-f3553e24\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"\/><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"\/><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-77242fdd\">\n<div class=\"gb-element-c8067a49\">\n<p>No. REDDOXX automatically recognizes e-invoices (e.g. ZUGFeRD or XRechnung) when they are received by email and archives them in the background &#8211; audit-proof, complete and without manual intervention. <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-39356b25\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-fe8ae1d9\" id=\"gb-accordion-toggle-fe8ae1d9\">\n<span class=\"gb-text\"><strong><strong><strong><strong><strong><strong>Can I search archived e-invoices specifically?<\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-aa82cf81\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"\/><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"\/><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-a5b9852e\">\n<div class=\"gb-element-f19ac9e8\">\n<p>Yes, you can search e-invoices using structured data such as invoice number, amount or sender. A graphical preview of the XML file is also available.  <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-7be31eff\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-8187253c\" id=\"gb-accordion-toggle-8187253c\">\n<span class=\"gb-text\"><strong><strong><strong><strong><strong><strong><strong>Does the system work with my mail server?<\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-0d36b40f\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"\/><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"\/><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-171b2203\">\n<div class=\"gb-element-25b1afec\">\n<p>Yes, archiving works independently of the mail server used &#8211; e.g. via journaling with Microsoft 365 and a local Exchange or SMTP forwarding with alternative mail systems such as Postfix.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-495b2042\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-964e65f3\" id=\"gb-accordion-toggle-964e65f3\">\n<span class=\"gb-text\"><strong><strong>Do I have to archive all e-mails or can I just archive the e-invoices?<\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-e162582b\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"\/><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"\/><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-3d509673\">\n<div class=\"gb-element-2627864b\">\n<p>You can handle this however you like. The REDDOXX Cloud Archive enables complete archiving of all emails, allowing you to store and access company knowledge, agreements and contracts, even after employees have left the company. <\/p>\n\n\n\n<p>However, you can also &#8220;just&#8221; start archiving electronic invoices.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n<div class=\"gb-element-a7f6be8f\">\n<div class=\"gb-text gb-text-92527e2c\">Do you have any questions?<\/div>\n\n\n\n<span class=\"gb-text gb-text-2784db2f\">We are here for you!<\/span>\n\n\n\n<div class=\"gb-element-34932cec\">\n<div class=\"gb-text gb-text-9e1401ac\">sales@reddoxx.com<\/div>\n\n\n\n<span class=\"gb-text gb-text-75578081\">+49 7021 92846-0<\/span>\n<\/div>\n\n\n\n<div class=\"gb-element-e106d34d\">\n<a class=\"gb-text gb-text-42036948\" data-open-popup=\"kostenfreiedemo-popup\">Request a free demo<\/a>\n\n\n\n<a class=\"gb-text gb-text-d49a3ce2\" href=\"https:\/\/www.reddoxx.com\/en\/test-free-of-charge\/\">Create test license<\/a>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":1,"featured_media":0,"parent":28747,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":{"0":"post-28758","1":"page","2":"type-page","3":"status-publish","5":"no-featured-image-padding"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - 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