{"id":28758,"date":"2025-07-29T12:05:57","date_gmt":"2025-07-29T12:05:57","guid":{"rendered":"https:\/\/webstaging.reddoxx.com\/product-overview\/e-bill-archiving\/"},"modified":"2026-10-05T12:29:26","modified_gmt":"2026-10-05T12:29:26","slug":"e-invoice-archiving","status":"publish","type":"page","link":"https:\/\/www.reddoxx.com\/en\/products\/e-invoice-archiving\/","title":{"rendered":"E-invoice archiving"},"content":{"rendered":"\n<div class=\"gbp-section gb-element-60527190\">\n<div class=\"gbp-section__inner gb-element-632568f4\">\n<div>\n<p class=\"gb-text gbp-section__tagline gb-text-39e9a75e\">Archiving electronic invoices<\/p>\n\n\n\n<h1 class=\"gb-text gbp-section__headline gb-text-6a2c642a\"><strong>Electronic Invoice Archiving Made Easy<\/strong><\/h1>\n\n\n\n<p class=\"wp-block-paragraph\">REDDOXX E-Invoice Archiving is GoBD-compliant software for the audit-proof <strong>archiving of electronic invoices<\/strong>. It supports XRechnung, ZUGFeRD, and other formats, which are stored unchanged in their original format, including their XML data. The solution is suitable for small and medium-sized businesses as well as for larger organizations with stringent compliance requirements.  <\/p>\n\n\n\n<div class=\"gb-element-e106d34d\">\n<a class=\"gb-text gb-text-61c6cc5f\" href=\"https:\/\/www.reddoxx.com\/en\/pricing\/test-the-cloud-free-of-charge\/\">Try it free for 30 days now<\/a>\n\n\n\n<a class=\"gb-text-a93a46ba\" href=\"https:\/\/www.reddoxx.com\/en\/pricing\/test-free-of-charge\/\"><span class=\"gb-text\">Test free of charge<\/span><span class=\"gb-shape\"><svg aria-hidden=\"true\" role=\"img\" height=\"1em\" width=\"1em\" viewbox=\"0 0 256 512\"><path fill=\"currentColor\" d=\"M224.3 273l-136 136c-9.4 9.4-24.6 9.4-33.9 0l-22.6-22.6c-9.4-9.4-9.4-24.6 0-33.9l96.4-96.4-96.4-96.4c-9.4-9.4-9.4-24.6 0-33.9L54.3 103c9.4-9.4 24.6-9.4 33.9 0l136 136c9.5 9.4 9.5 24.6.1 34z\"><\/path><\/svg><\/span><\/a>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n<div class=\"gb-element-bbad8626\"><a id=\"6af78810d42b3\" rel=\"wp-video-lightbox\" href=\"https:\/\/www.youtube.com\/watch?v=QUHW04N_zSw&#038;width=960&#038;height=480\" title=\"\"><img decoding=\"async\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Cloud-Archive.png\" class=\"video_lightbox_anchor_image\" alt=\"REDDOXX Cloud Archive - E-Mail-Archivierung Cloud\" \/><\/a>    <script>\r\n    \/* <![CDATA[ *\/\r\n    jQuery(document).ready(function($){\r\n        $(function(){\r\n            var width = $(window).innerWidth();\r\n            var setwidth = parseFloat(960);\r\n            var ratio = parseFloat(0.5);\r\n            var height = parseFloat(480);\r\n            var link = 'https:\/\/www.youtube.com\/watch?v=QUHW04N_zSw&amp;width=960&amp;height=480';\r\n            if(width < setwidth)\r\n            {\r\n                height = Math.floor(width * 0.5);\r\n                \/\/console.log(\"device width \"+width+\", set width \"+960+\", ratio \"+0.5+\", new height \"+ height);\r\n                var new_url = wpvl_paramReplace('width', link, width);\r\n                var new_url = wpvl_paramReplace('height', new_url, height);\r\n                $(\"a#6af78810d42b3\").attr('href', new_url);\r\n                \/\/console.log(new_url);\r\n            }\r\n        });\r\n    });\r\n    \/* ]]> *\/\r\n    <\/script>\n<\/div>\n\n<div class=\"gb-element-1bc81af2\">\n<a href=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/Archivierung-E-Rechnung-Suche-in-den-E-Rechnungen.png\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"486\" class=\"gb-media-4648dd38\" alt=\"E-bill archiving - search in the e-bills incl. visual representation of the XML\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/Archivierung-E-Rechnung-Suche-in-den-E-Rechnungen.png\" title=\"E-invoice archiving - search in the e-invoices incl. visual representation of the XMLQ\" srcset=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/Archivierung-E-Rechnung-Suche-in-den-E-Rechnungen.png 960w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/Archivierung-E-Rechnung-Suche-in-den-E-Rechnungen-300x152.png 300w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/Archivierung-E-Rechnung-Suche-in-den-E-Rechnungen-768x389.png 768w\" sizes=\"auto, (max-width: 960px) 100vw, 960px\" \/><\/a>\n<\/div>\n\n<div class=\"gbp-section gb-element-b274b7be\">\n<div class=\"wp-block-lcb-logo-carousel alcb-block-2eco9m0s\"><div aria-label=\"Logo carousel\" aria-roledescription=\"carousel\" role=\"region\" dir=\"ltr\" class=\"alcb__carousel_container swiper\" data-desktop=\"4\" data-tablet=\"2\" data-mobile=\"1\" data-autoplay=\"true\" data-autoplaydelay=\"2000\" data-autoplaydirection=\"false\" data-speed=\"400\" data-loop=\"true\" data-pauseonhover=\"true\" data-keyboard=\"false\" data-mousewheel=\"false\" data-autoheight=\"false\" data-deskspace=\"30\" data-tabspace=\"20\" data-phonespace=\"10\" data-id=\"alcb-block-2eco9m0s\" data-pagination=\"false\" data-navigation=\"true\" 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alt=\"\" id=\"9491\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"338\" loading=\"lazy\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/matterhorn1.png\" alt=\"\" id=\"9486\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"647\" loading=\"lazy\" width=\"1000\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2020\/10\/Balluff-GmbH-setzt-auf-REDDOXX-MailDepot-um-E-Mails-zu-archivieren.jpg\" alt=\"Balluff GmbH relies on REDDOXX MailDepot to archive e-mails\" id=\"22821\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"388\" loading=\"lazy\" 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width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/denios.png\" alt=\"\" id=\"9457\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"338\" loading=\"lazy\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/bork.png\" alt=\"\" id=\"9454\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"338\" loading=\"lazy\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/kliniken-altmuehlfranken.png\" alt=\"\" id=\"9480\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"338\" loading=\"lazy\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/lohnsteuerhilfe-bw.png\" alt=\"\" id=\"9484\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"338\" loading=\"lazy\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/gemeinde-baiersbronn.png\" alt=\"\" id=\"9473\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"338\" loading=\"lazy\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/fenthols.png\" alt=\"\" id=\"9470\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"338\" loading=\"lazy\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/demmel-ag.png\" alt=\"\" id=\"9589\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"338\" loading=\"lazy\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/ansmann.png\" alt=\"\" id=\"9448\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"338\" loading=\"lazy\" width=\"600\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2015\/09\/sdk.png\" alt=\"\" id=\"9584\"><\/div><\/div><div class=\"swiper-slide alcb__logo-item\" style=\"border: 0 solid #333333;border-radius:0px\"><div class=\"alcb__logo-image alcb__none\"><img decoding=\"async\" height=\"270\" loading=\"lazy\" width=\"479\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2017\/10\/keuco-partner-reddoxx_480.jpg\" alt=\"\" id=\"13434\"><\/div><\/div><\/div><\/div><div class=\"navigation\"><div aria-label=\"Previous slide\" role=\"button\" tabindex=\"0\" class=\"alcb__prev swiper-button-prev\"><\/div><div aria-label=\"Next slide\" role=\"button\" tabindex=\"0\" class=\"alcb__next swiper-button-next\"><\/div><\/div><\/div>\n<\/div>\n\n<div class=\"gbp-section gb-element-fca73b5f\">\n<div class=\"gb-element-c3fdd254\">\n<h2 class=\"gb-text gb-text-bc34455c\">Audit-Compliant Archiving of Electronic Invoices<\/h2>\n\n\n\n<div class=\"gb-text gbp-section__headline gb-text-ec64e1df\"><strong><strong><strong>Structured formats require structured archiving<\/strong><\/strong><\/strong><\/div>\n\n\n\n<p class=\"gb-text gbp-section__text\">E-invoices such as <strong>ZUGFeRD<\/strong> or <strong>XRechnung<\/strong> are not ordinary PDF files, but structured XML documents whose content must be machine-readable and preserved unchanged. For businesses, this means that not only the readability but also the technical integrity of the XML data must be ensured\u2014throughout the entire legally required retention period. <\/p>\n\n\n\n<p class=\"gb-text gbp-section__text\"><strong>REDDOXX offers the perfect solution for this:<\/strong> Structured invoice formats are automatically recognized, classified, and archived with all metadata upon receipt via email\u2014in an audit-compliant, searchable, and visually organized format.<\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-84a6b1ca\">\n<div class=\"gb-element-5f175c20\">\n<div class=\"gb-element-91d05ee0\">\n<div class=\"gb-element-533c49ef\">\n<img loading=\"lazy\" decoding=\"async\" width=\"50\" height=\"50\" class=\"gb-media-0d546e11\" alt=\"\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/8.png\" title=\"8\">\n<\/div>\n\n\n\n<div class=\"gb-text gb-text-50671942\"><strong>Save structured invoice data in a searchable format<\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-af6c3ac7\">ZUGFeRD and XRechnungen are archived along with all XML content and can be filtered directly\u2014ideal for accounting and auditing processes.<\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-30453915\">\n<div class=\"gb-element-4ac1ac22\">\n<img loading=\"lazy\" decoding=\"async\" width=\"50\" height=\"50\" class=\"gb-media-41551110\" alt=\"\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/11.png\" title=\"11\">\n<\/div>\n\n\n\n<div class=\"gb-text gb-text-1ef69792\"><strong><strong><strong>Special search interface for e-invoices<\/strong><\/strong><\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-5b28edfb\">Use your own search mask with preview view, structured data extraction and visual representation of the invoice.<\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-61fb1bd9\">\n<div class=\"gb-element-c30fb6f5\">\n<img loading=\"lazy\" decoding=\"async\" width=\"50\" height=\"50\" class=\"gb-media-b9fdb7ec\" alt=\"\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/10.png\" title=\"10\">\n<\/div>\n\n\n\n<div class=\"gb-text gb-text-f3aabf10\"><strong>Emails <strong>Full GoBD compliance for e-invoices<\/strong><\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-bdc5d324\">All invoice data is archived in a way that ensures it is tamper-proof, traceable, and chronologically organized\u2014including XML integrity and retention periods. <\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-931505f0\">\n<div class=\"gb-element-2c613437\">\n<img loading=\"lazy\" decoding=\"async\" width=\"50\" height=\"50\" class=\"gb-media-2dc6260c\" alt=\"\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/9.png\" title=\"9\">\n<\/div>\n\n\n\n<div class=\"gb-text gb-text-18bba2c4\"><strong><strong><strong>Seamless integration &#8211; independent of the mail server<\/strong><\/strong><\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-3cb53dc4\">E-invoices are automatically recognized and archived\u2014regardless of whether they are received via Microsoft 365 or a local mail server.<\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-5156739a\">\n<div class=\"gb-element-63af33b7\">\n<img loading=\"lazy\" decoding=\"async\" width=\"50\" height=\"50\" class=\"gb-media-13d86c24\" alt=\"\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/13.png\" title=\"13\">\n<\/div>\n\n\n\n<div class=\"gb-text gb-text-a6f27813\"><strong><strong><strong>Ready for the statutory e-invoicing obligation<\/strong><\/strong><\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-6adc1b70\">REDDOXX recognizes and archives structured invoice formats such as ZUGFeRD and XRechnung automatically, without any manual effort.<\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-2b251225\">\n<div class=\"gb-element-409b3a2c\">\n<img loading=\"lazy\" decoding=\"async\" width=\"50\" height=\"50\" class=\"gb-media-0f431fba\" alt=\"\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/12.png\" title=\"12\">\n<\/div>\n\n\n\n<div class=\"gb-text gb-text-94dec517\"><strong><strong>Perfect basis for digital accounting<\/strong><\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-eaff3050\">Archived invoice data can be exported, filtered, or verified directly\u2014making it the ideal interface for tax firms or ERP solutions.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-bf9df875\">\n<div style=\"height:43px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">In Germany, companies <strong>are required to retain<\/strong> digital invoices <strong>for ten years<\/strong> (Section 147 of the German Fiscal Code [AO]). REDDOXX always archives XRechnung and ZUGFeRD invoices in their original format, ensuring that all structured invoice data\u2014including XML files\u2014is fully preserved and remains verifiable at any time. <\/p>\n\n\n\n<p class=\"gb-text-ccb46223\"><span class=\"gb-text\"><a href=\"https:\/\/www.reddoxx.com\/e-rechnung-ab-2025-was-unternehmen-jetzt-wissen-und-vorbereiten-muessen\/\" target=\"_blank\" rel=\"noreferrer noopener\">All information about the e-invoice (german blog post)<\/a><\/span><span class=\"gb-shape\"><svg aria-hidden=\"true\" role=\"img\" height=\"1em\" width=\"1em\" viewbox=\"0 0 256 512\"><path fill=\"currentColor\" d=\"M224.3 273l-136 136c-9.4 9.4-24.6 9.4-33.9 0l-22.6-22.6c-9.4-9.4-9.4-24.6 0-33.9l96.4-96.4-96.4-96.4c-9.4-9.4-9.4-24.6 0-33.9L54.3 103c9.4-9.4 24.6-9.4 33.9 0l136 136c9.5 9.4 9.5 24.6.1 34z\"><\/path><\/svg><\/span><\/p>\n<\/div>\n<\/div>\n\n<div class=\"gbp-section gb-element-c851e842\">\n<div class=\"gb-element-aa42cb09\">\n<h2 class=\"gb-text gb-text-8c9fd7ed\">How REDDOXX Archives Your E-Invoices<\/h2>\n\n\n\n<div class=\"gb-text gbp-section__headline gb-text-8f8f4938\"><strong>REDDOXX Archive Cloud: 100% Made in Germany<\/strong><\/div>\n\n\n\n<p class=\"gb-text gbp-section__text\">As e-invoices become more widespread, the requirements for archiving them are also increasing. REDDOXX takes care of this task entirely for you: Structured XML invoices are automatically recognized upon receipt via email, stored in a tamper-proof format, and made easily searchable via a specially developed interface\u2014ideal for accounting, tax audits, and digital workflows. <\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-90ce99b5\">\n<div class=\"gb-element-4ff41aca\">\n<div class=\"gb-element-e6fc07cb\">\n<img loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"436\" class=\"gb-media-58c28efb\" alt=\"E-invoice archiving - automatic recognition and archiving of XML invoices\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/E-Rechnung-Archivierung.png\" title=\"E-invoice archiving - automatic recognition and archiving of XML invoices\" srcset=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/E-Rechnung-Archivierung.png 600w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/E-Rechnung-Archivierung-300x218.png 300w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/>\n<\/div>\n\n\n\n<div class=\"gb-element-55421170\">\n<h3 class=\"gb-text gb-text-4a893694\"><strong><br><strong>Automatic recognition and archiving of e-invoices<\/strong><\/strong><\/h3>\n\n\n\n<p class=\"gb-text gb-text-29bb863f\">REDDOXX automatically recognizes incoming electronic invoices in ZUGFeRD or XRechnung format, regardless of which mail server they were received through. The structured XML file, along with the email, is archived in an audit-proof and GoBD-compliant manner\u2014unchangeable, traceable, and legally compliant. <\/p>\n\n\n\n<p class=\"gb-text\"><strong>And the best thing is that<\/strong> the configuration is completed in 5 minutes and the system works completely in the background.<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-37fb5067\">\n<div class=\"gb-element-e9f8a2bf\">\n<h3 class=\"gb-text gb-text-49efa35d\"><strong><br><strong>Specialized search and filter functions for structured invoice data<\/strong><\/strong><\/h3>\n\n\n\n<p class=\"gb-text gb-text-ea456b95\">In the REDDOXX archive, e-invoices can be found using special filters and search criteria. In addition to classic parameters such as sender or subject, structured invoice data (e.g. invoice number, amount or recipient) can also be searched and evaluated. <\/p>\n\n\n\n<p class=\"gb-text\"><strong>And best of all,<\/strong> the associated XML file is not only archived, but also visually processed, including a graphical preview directly in the web portal.<\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-615830a8\">\n<img loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"436\" class=\"gb-media-f753e54c\" alt=\"E-invoice archiving - search and filter functions for XML files\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/E-Rechnung-Archivierung-1.png\" title=\"E-invoice archiving - search and filter functions for XML files\" srcset=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/E-Rechnung-Archivierung-1.png 600w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/E-Rechnung-Archivierung-1-300x218.png 300w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-99f81cc7\">\n<div class=\"gb-element-d96f8553\">\n<img loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"436\" class=\"gb-media-e546720b\" alt=\"Extend the archiving of e-invoices to include the complete archiving of e-mails\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/Archivierung-von-E-Rechnungen.png\" title=\"Extend the archiving of e-invoices to include the complete archiving of e-mails\" srcset=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/Archivierung-von-E-Rechnungen.png 600w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/09\/Archivierung-von-E-Rechnungen-300x218.png 300w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/>\n<\/div>\n\n\n\n<div class=\"gb-element-f1b48208\">\n<h3 class=\"gb-text gb-text-a12ba08d\"><strong><strong>Optional: Complete e-mail archiving integrated<\/strong><\/strong><\/h3>\n\n\n\n<p class=\"gb-text gb-text-e102d889\">The archiving of e-invoices is part of REDDOXX\u2019s comprehensive <a href=\"https:\/\/www.reddoxx.com\/en\/products\/archive-cloud\/\">cloud-based email archiving solution<\/a>. If desired, you can archive not only structured invoice formats but also all business email correspondence\u2014in its entirety, in an unalterable format, and in compliance with the law. <\/p>\n\n\n\n<p class=\"gb-text\"><strong>And best of all:<\/strong> You can start by focusing on e-invoices and, if needed, expand to full email archiving with just a few clicks\u2014without having to switch systems or incur any additional effort. You can secure your email correspondence with our <a href=\"https:\/\/www.reddoxx.com\/en\/products\/spamfinder\/\">anti-spam software<\/a> and <a href=\"https:\/\/www.reddoxx.com\/en\/products\/mailsealer\/\">email encryption software<\/a>. <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-acd239de\">\n<a class=\"gb-text-f5c63d33\" data-open-popup=\"kostenfreiedemo-popup\"><span class=\"gb-text\">Request a free product demo<\/span><span class=\"gb-shape\"><svg aria-hidden=\"true\" role=\"img\" height=\"1em\" width=\"1em\" viewbox=\"0 0 256 512\"><path fill=\"currentColor\" d=\"M224.3 273l-136 136c-9.4 9.4-24.6 9.4-33.9 0l-22.6-22.6c-9.4-9.4-9.4-24.6 0-33.9l96.4-96.4-96.4-96.4c-9.4-9.4-9.4-24.6 0-33.9L54.3 103c9.4-9.4 24.6-9.4 33.9 0l136 136c9.5 9.4 9.5 24.6.1 34z\"><\/path><\/svg><\/span><\/a>\n<\/div>\n<\/div>\n\n<div class=\"gbp-section gb-element-efe3a157\">\n<div class=\"gb-element-4f44e1e6\">\n<h2 class=\"gb-text gb-text-435b3c02\">What sets REDDOXX&#8217;s e-invoice archiving apart?<\/h2>\n\n\n\n<p class=\"gb-text gbp-section__text\">REDDOXX combines the archiving of electronic invoices with <strong>comprehensive email archiving<\/strong> in a single, centralized solution. Electronic invoices in the XRechnung or ZUGFeRD formats are <strong>automatically recognized<\/strong> upon receipt via email, stored in their original format in an audit-proof and GoBD-compliant manner, and <strong>can be retrieved at any time<\/strong> using a specialized search interface. The archiving process meets the legal requirements for tamper-proof and traceable storage throughout the entire ten-year retention period. As a German provider, REDDOXX hosts its data exclusively in German data centers and places particular emphasis on data protection and compliance.   <\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-947e7f82\">\n<h2 class=\"gb-text gb-text-87562d80\">Who is e-invoice archiving suitable for?<\/h2>\n\n\n\n<div class=\"gb-text gbp-section__headline gb-text-98cf22df\"><strong>Archiving electronic invoices for large and small<\/strong><\/div>\n\n\n\n<p class=\"gb-text gbp-section__text\">Whether you\u2019re just getting started with electronic invoicing or already processing hundreds of structured documents per week, REDDOXX offers the right solution for businesses of all sizes\u2014from a simple entry-level solution to a scalable platform for complex requirements. Thanks to its intuitive operation and full integration into existing archiving processes, business departments, IT managers, and external service providers all benefit equally. <\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-3e1c9645\">\n<div class=\"gb-element-b909f1e5\">\n<div class=\"gb-element-487a371a\">\n<div class=\"gb-text gb-text-4e4624a2\">Small companies<\/div>\n\n\n\n<p class=\"gb-text gb-text-34e18302\">Get started right away without any complex infrastructure: E-invoices are automatically recognized and securely archived\u2014no IT department or special software required.<\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-47f98430\">\n<div class=\"gb-text gb-text-377309a1\"><strong>Classic midmarket<\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-34b5c59c\">Efficient relief for accounting and management: GoBD-compliant archiving with graphical display and direct search options.<\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-de41003e\">\n<div class=\"gb-text gb-text-a6f5f27d\"><strong>Large companies<\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-8d8c9ce7\">Centralized, structured archiving of large volumes of invoices\u2014scalable, searchable, and audit-compliant. Ideal for compliance teams and audit processes. <\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-58de5e34\">\n<div class=\"gb-text gb-text-bdaf9907\"><strong>Tax firms &#038; service providers<\/strong><\/div>\n\n\n\n<p class=\"gb-text gb-text-75106ddd\">Uniform access to client invoices via a central archive. Simple data export, complete proof of receipts and audit-proof checking. <\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-8c81e1d8\">\n<a class=\"gb-text-46660889\" data-open-popup=\"angebotanfordern-popup\"><span class=\"gb-text\">Request a quote now<\/span><span class=\"gb-shape\"><svg aria-hidden=\"true\" role=\"img\" height=\"1em\" width=\"1em\" viewbox=\"0 0 256 512\"><path fill=\"currentColor\" d=\"M224.3 273l-136 136c-9.4 9.4-24.6 9.4-33.9 0l-22.6-22.6c-9.4-9.4-9.4-24.6 0-33.9l96.4-96.4-96.4-96.4c-9.4-9.4-9.4-24.6 0-33.9L54.3 103c9.4-9.4 24.6-9.4 33.9 0l136 136c9.5 9.4 9.5 24.6.1 34z\"><\/path><\/svg><\/span><\/a>\n<\/div>\n<\/div>\n<\/div>\n\n<div class=\"gbp-section gb-element-7e95717a\">\n<div class=\"gb-element-0560a282\">\n<h2 class=\"gb-text gb-text-b20a847d\">How the archiving of e-invoices works<\/h2>\n\n\n\n<div class=\"gb-text gbp-section__headline gb-text-cb6a7c3c\"><strong><strong>In 4 simple steps in the REDDOXX Archive Cloud<\/strong><\/strong><\/div>\n\n\n\n<p class=\"gb-text gbp-section__text\">REDDOXX Cloud Archive is operated entirely as a service\u2014you don\u2019t need any on-premises hardware, don\u2019t have to handle maintenance yourself, and don\u2019t need any specialized knowledge. Setup takes just a few steps, after which archiving runs fully automatically in the background. <\/p>\n<\/div>\n\n\n\n<div class=\"gb-element-fe338eb5 steps-wrap\">\n<div class=\"step-slide\" id=\"step-1\">\n<div class=\"gb-element-30f918f6\">\n<div class=\"gb-element-f9051e58\">\n<h3 class=\"gb-text gb-text-d9aa234d\"><strong>1. set up registration and access<\/strong><\/h3>\n\n\n\n<div>\n<div>\n<p class=\"gb-text gb-text-bb84c696\">After registering, you will receive access to your protected cloud archive. Management is completely web-based without additional software or complex configuration. <\/p>\n\n\n\n<p class=\"gb-text gb-text-90cce954\">Depending on your preference, you can set up the cloud yourself or have your IT service provider guide you through the setup process\u2014including user management and assigning permissions.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-eb471cb4\">\n<img decoding=\"async\" class=\"gb-media-5e3fd8a5\" alt=\"Registration on the REDDOXX Cloud\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/chrome-capture-2025-07-29-3.png\" title=\"Registration on the REDDOXX Cloud\">\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"step-slide\" id=\"step-2\">\n<div class=\"gb-element-3125b185\">\n<div class=\"gb-element-01382cef\">\n<h3 class=\"gb-text gb-text-baafbbc7\"><strong>2. connection to your mail system<\/strong><\/h3>\n\n\n\n<div>\n<div>\n<p class=\"gb-text gb-text-925bc75b\">The REDDOXX Cloud Archive is compatible with all common email systems, including Microsoft 365, local Exchange Server and many more. If you only want to archive e-invoices, a simple connection via journaling or SMTP forwarding is sufficient. <\/p>\n\n\n\n<p class=\"gb-text gb-text-05c289ea\">Hybrid environments or migrations can also be easily mapped if you want to implement complete archiving of all emails. Existing mail archives (e.g. PST files) can also be imported to ensure a complete archive. <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-06cc9c60\">\n<img loading=\"lazy\" decoding=\"async\" width=\"842\" height=\"705\" class=\"gb-media-fb713357\" alt=\"Connect REDDOXX Cloud to the mail server\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/chrome-capture-2025-07-29.png\" title=\"Connect REDDOXX Cloud to the mail server\" srcset=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/chrome-capture-2025-07-29.png 842w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/chrome-capture-2025-07-29-300x251.png 300w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/chrome-capture-2025-07-29-768x643.png 768w\" sizes=\"auto, (max-width: 842px) 100vw, 842px\" \/>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"step-slide\" id=\"step-3\">\n<div class=\"gb-element-fb653578\">\n<div class=\"gb-element-808a4667\">\n<h3 class=\"gb-text gb-text-c2e69072\"><strong>3. <strong>automatic archiving of e-invoices<\/strong><\/strong><\/h3>\n\n\n\n<div>\n<div>\n<p class=\"gb-text gb-text-f5f3ee41\">As soon as the connection is active, REDDOXX automatically recognizes structured formats such as <strong>ZUGFeRD<\/strong> or <strong>XRechnung<\/strong> when emails are received and archives them in an audit-proof manner, including the XML file, metadata and original email.<\/p>\n\n\n\n<p class=\"gb-text gb-text-3faa997e\">Archiving takes place in the background without users having to become active &#8211; ideal for legally compliant long-term storage in accordance with GoBD and GDPR.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-74605e5f\">\n<img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"867\" class=\"gb-media-11d8672b\" alt=\"Statistics of the REDDOXX Cloud\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Statistiken-der-REDDOXX-Cloud.png\" title=\"Statistics of the REDDOXX Cloud\" srcset=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Statistiken-der-REDDOXX-Cloud.png 1200w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Statistiken-der-REDDOXX-Cloud-300x217.png 300w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Statistiken-der-REDDOXX-Cloud-1024x740.png 1024w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Statistiken-der-REDDOXX-Cloud-768x555.png 768w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"step-slide\" id=\"step-4\">\n<div class=\"gb-element-853f3a8c\">\n<div class=\"gb-element-b27c1cbd\">\n<h3 class=\"gb-text gb-text-5766bc97\"><strong>4. <strong>structured research &#038; graphical representation<\/strong><\/strong><\/h3>\n\n\n\n<div>\n<div>\n<p class=\"gb-text gb-text-a8fcce32\">Invoices can be searched for specific amounts, senders, time periods or other fields via a specialized search interface. The XML file is automatically prepared visually. <\/p>\n\n\n\n<p class=\"gb-text gb-text-f5bf0446\">If all emails are fully archived, search options are also available for the emails and attachments. Thanks to full-text search, it is then also possible to search in attachments such as PDF files and Word documents. <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-2c516180\">\n<img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"867\" class=\"gb-media-ffdee83c\" alt=\"Researching e-invoices\" src=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Recherche-von-E-Rechnungen.png\" title=\"Researching e-invoices\" srcset=\"https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Recherche-von-E-Rechnungen.png 1200w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Recherche-von-E-Rechnungen-300x217.png 300w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Recherche-von-E-Rechnungen-1024x740.png 1024w, https:\/\/www.reddoxx.com\/wp-content\/uploads\/2025\/07\/Recherche-von-E-Rechnungen-768x555.png 768w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"steps-bar\">\n<div class=\"steps-bar\">\n  <a href=\"#step-1\" class=\"seg is-active\">Registration<\/a>\n  <a href=\"#step-2\" class=\"seg\">Mail server connection<\/a>\n  <a href=\"#step-3\" class=\"seg\">Archiving<\/a>\n  <a href=\"#step-4\" class=\"seg\"> Research<\/a>\n  <span class=\"seg-indicator\" aria-hidden=\"true\"><\/span>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-adf38999\">\n<a class=\"gb-text-62fdf5cd\" href=\"https:\/\/www.reddoxx.com\/en\/pricing\/test-the-cloud-free-of-charge\/\"><span class=\"gb-text\">Test now free of charge<\/span><span class=\"gb-shape\"><svg aria-hidden=\"true\" role=\"img\" height=\"1em\" width=\"1em\" viewbox=\"0 0 256 512\"><path fill=\"currentColor\" d=\"M224.3 273l-136 136c-9.4 9.4-24.6 9.4-33.9 0l-22.6-22.6c-9.4-9.4-9.4-24.6 0-33.9l96.4-96.4-96.4-96.4c-9.4-9.4-9.4-24.6 0-33.9L54.3 103c9.4-9.4 24.6-9.4 33.9 0l136 136c9.5 9.4 9.5 24.6.1 34z\"><\/path><\/svg><\/span><\/a>\n<\/div>\n<\/div>\n\n<div class=\"gbp-section gb-element-bd2ca522\">\n<div class=\"gb-element-957fc7b4\">\n<div class=\"gb-text gbp-section__headline gb-text-98c6ebdd\"><strong>FAQ<\/strong><\/div>\n<\/div>\n\n\n\n<div class=\"gb-element-0f620175\">\n<div class=\"gb-accordion gb-accordion-74f7d8f9\">\n<div class=\"gb-accordion__item gb-accordion__item-c2e3984a\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-30fa0e52\" id=\"gb-accordion-toggle-30fa0e52\">\n<span class=\"gb-text\"><strong><strong><strong><strong><strong>What is e-invoice archiving?<\/strong><\/strong><\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-f3553e24\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-77242fdd\">\n<div class=\"gb-element-c8067a49\">\n<p class=\"wp-block-paragraph\">An e-invoice archiving system stores electronic invoices\u2014such as XRechnung or ZUGFeRD\u2014in a way that is audit-proof, GoBD-compliant, and unchanged in their original format. This ensures that the structured invoice data, including the XML files, remains traceable and verifiable throughout the entire statutory retention period of ten years. <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-39356b25\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-fe8ae1d9\" id=\"gb-accordion-toggle-fe8ae1d9\">\n<span class=\"gb-text\"><strong><strong><strong><strong><strong><strong><strong>What invoice formats does REDDOXX support?<\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-aa82cf81\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-a5b9852e\">\n<div class=\"gb-element-f19ac9e8\">\n<p class=\"wp-block-paragraph\">REDDOXX always archives every incoming email in its entirety, including all attachments in their original format. This includes e-invoices in formats such as XRechnung, ZUGFeRD, and other structured invoice formats. Since the XML files they contain are usually not easily readable, REDDOXX has developed its own viewer that visually presents the structured invoice data and displays it directly within the archive.  <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-7be31eff\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-8187253c\" id=\"gb-accordion-toggle-8187253c\">\n<span class=\"gb-text\"><strong><strong><strong><strong><strong><strong><strong><strong>Is the archiving process GoBD-compliant?<\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-0d36b40f\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-171b2203\">\n<div class=\"gb-element-25b1afec\">\n<p class=\"wp-block-paragraph\">Yes. REDDOXX meets the requirements for audit-proof and GoBD-compliant archiving of electronic invoices. Invoices are stored in a way that ensures they cannot be altered, are traceable, and are organized chronologically, thereby complying with the principles for the proper maintenance and retention of books and records. This ensures you are on the safe side in the event of a business or tax audit.   <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-495b2042\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-964e65f3\" id=\"gb-accordion-toggle-964e65f3\">\n<span class=\"gb-text\"><strong><strong><strong>How long do e-invoices need to be archived?<\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-e162582b\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-3d509673\">\n<div class=\"gb-element-2627864b\">\n<p class=\"wp-block-paragraph\">In Germany, electronic invoices are generally subject to a statutory retention period of ten years (Section 147 of the German Fiscal Code (AO)). This period begins at the end of the calendar year in which the invoice was issued. REDDOXX supports long-term, legally compliant retention in the original format throughout the entire period, so you don\u2019t have to worry about meeting the retention requirement.  <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-090441df\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-44b832bc\" id=\"gb-accordion-toggle-44b832bc\">\n<span class=\"gb-text\"><strong><strong><strong><strong>Why do e-invoices have to be archived in their original format?<\/strong><\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-43161d07\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-ac2e140e\">\n<div class=\"gb-element-afa084ea\">\n<p class=\"wp-block-paragraph\">Only the unaltered storage of all invoice data, including XML files, meets the legal requirements for electronic invoices. A simple PDF copy or printout is not sufficient for structured formats such as XRechnung or ZUGFeRD, because the machine-readable data is lost in the process. REDDOXX therefore preserves the complete original format, thereby ensuring GoBD compliance.  <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-65f7e149\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-62848af3\" id=\"gb-accordion-toggle-62848af3\">\n<span class=\"gb-text\"><strong><strong><strong><strong>Do I have to manually transfer the e-invoices to the archive?<\/strong><\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-11028986\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-af414d51\">\n<div class=\"gb-element-83b6a935\">\n<p class=\"wp-block-paragraph\">No. REDDOXX automatically recognizes e-invoices (e.g., ZUGFeRD or XRechnung) when they arrive via email and archives them in the background\u2014in an audit-compliant manner, in their entirety, and without any manual intervention. <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-dbc70bb9\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-e2f83f38\" id=\"gb-accordion-toggle-e2f83f38\">\n<span class=\"gb-text\"><strong><strong><strong><strong>Can I search archived e-invoices specifically?<\/strong><\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-976d3bf6\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-894b5966\">\n<div class=\"gb-element-4c0a1013\">\n<p class=\"wp-block-paragraph\">Yes, you can search e-invoices using structured data such as invoice number, amount or sender. A graphical preview of the XML file is also available.  <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-f6d50dd0\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-9991f597\" id=\"gb-accordion-toggle-9991f597\">\n<span class=\"gb-text\"><strong><strong><strong><strong>Does the system work with my mail server?<\/strong><\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-68979add\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-b8971692\">\n<div class=\"gb-element-eceb1d8d\">\n<p class=\"wp-block-paragraph\">Yes. Archiving works regardless of the mail server used\u2014for example, via journaling in Microsoft 365 and a local Exchange server, or via SMTP forwarding in alternative mail systems such as Postfix.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"gb-accordion__item gb-accordion__item-ba03419c\">\n<div role=\"button\" tabindex=\"0\" class=\"gb-accordion__toggle gb-accordion__toggle-19341557\" id=\"gb-accordion-toggle-19341557\">\n<span class=\"gb-text\"><strong><strong><strong><strong>Do I have to archive all e-mails or can I just archive the e-invoices?<\/strong><\/strong><\/strong><\/strong><\/span>\n\n\n\n<span class=\"gb-accordion__toggle-icon gb-accordion__toggle-icon-9e13d250\"><span class=\"gb-accordion__toggle-icon-open\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"208 96 128 176 48 96\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><span class=\"gb-accordion__toggle-icon-close\"><svg aria-hidden=\"true\" viewbox=\"0 0 256 256\"><rect width=\"256\" height=\"256\" fill=\"none\"><\/rect><polyline points=\"48 160 128 80 208 160\" fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"16\"><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n<div class=\"gb-accordion__content\" id=\"gb-accordion-content-3736dd25\">\n<div class=\"gb-element-1d44446c\">\n<p class=\"wp-block-paragraph\">You can handle this however you like. The REDDOXX Cloud Archive enables complete archiving of all emails, allowing you to store and access company knowledge, agreements and contracts, even after employees have left the company. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">However, you can also start by \u201cjust\u201d archiving electronic invoices.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n<script type=\"application\/ld+json\">{\n  \"@context\": \"https:\/\/schema.org\",\n  \"@type\": \"FAQPage\",\n  \"mainEntity\": [\n    {\n      \"@type\": \"Question\",\n      \"name\": \"Was ist eine E-Rechnung-Archivierung?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"Eine E-Rechnung-Archivierung speichert elektronische Rechnungen wie XRechnung oder ZUGFeRD revisionssicher, GoBD-konform und unver\u00e4ndert im Originalformat. So bleiben die strukturierten Rechnungsdaten, einschlie\u00dflich der XML-Dateien, \u00fcber die gesamte gesetzliche Aufbewahrungsfrist von zehn Jahren nachvollziehbar und pr\u00fcfbar.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"Welche Rechnungsformate unterst\u00fctzt REDDOXX?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"REDDOXX archiviert grunds\u00e4tzlich jede eingehende E-Mail vollst\u00e4ndig mit allen Anh\u00e4ngen im Originalformat. Das schlie\u00dft E-Rechnungen in Formaten wie XRechnung, ZUGFeRD und weiteren strukturierten Rechnungsformaten ein. Da sich die enthaltenen XML-Dateien normalerweise nicht ohne Weiteres lesen lassen, hat REDDOXX einen eigenen Viewer entwickelt, der die strukturierten Rechnungsdaten grafisch aufbereitet und direkt im Archiv anzeigt.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"Ist die Archivierung GoBD-konform?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"Ja. REDDOXX erf\u00fcllt die Anforderungen an eine revisionssichere und GoBD-konforme Archivierung elektronischer Rechnungen. Die Rechnungen werden unver\u00e4nderbar, nachvollziehbar und chronologisch gespeichert, sodass sie den Grunds\u00e4tzen zur ordnungsm\u00e4\u00dfigen F\u00fchrung und Aufbewahrung von B\u00fcchern und Unterlagen entsprechen. Damit sind Sie bei einer Betriebs- oder Steuerpr\u00fcfung auf der sicheren Seite.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"Wie lange m\u00fcssen E-Rechnungen archiviert werden?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"In Deutschland gilt f\u00fcr elektronische Rechnungen grunds\u00e4tzlich eine gesetzliche Aufbewahrungsfrist von zehn Jahren (\u00a7 147 AO). Diese Frist beginnt mit dem Ende des Kalenderjahres, in dem die Rechnung ausgestellt wurde. REDDOXX unterst\u00fctzt die langfristige und gesetzeskonforme Aufbewahrung im Originalformat \u00fcber den gesamten Zeitraum, ohne dass Sie sich um die Einhaltung der Frist k\u00fcmmern m\u00fcssen.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"Warum m\u00fcssen E-Rechnungen im Originalformat archiviert werden?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"Nur die unver\u00e4nderte Speicherung aller Rechnungsdaten einschlie\u00dflich der XML-Dateien erf\u00fcllt die gesetzlichen Anforderungen an elektronische Rechnungen. Eine reine PDF-Kopie oder ein Ausdruck gen\u00fcgt f\u00fcr strukturierte Formate wie XRechnung oder ZUGFeRD nicht, weil dabei die maschinenlesbaren Daten verloren gehen. REDDOXX bewahrt deshalb das vollst\u00e4ndige Originalformat auf und stellt so die GoBD-Konformit\u00e4t sicher.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"Muss ich die E-Rechnungen manuell ins Archiv \u00fcbertragen?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"Nein. REDDOXX erkennt E-Rechnungen (z. B. ZUGFeRD oder XRechnung) automatisch beim E-Mail-Eingang und archiviert sie im Hintergrund \u2013 revisionssicher, vollst\u00e4ndig und ohne manuelle Eingriffe.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"Kann ich archivierte E-Rechnungen gezielt durchsuchen?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"Ja. Sie k\u00f6nnen E-Rechnungen anhand von strukturierten Daten wie Rechnungsnummer, Betrag oder Absender durchsuchen. Zus\u00e4tzlich steht eine grafische Vorschau der XML-Datei zur Verf\u00fcgung.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"Funktioniert das System mit meinem Mailserver?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"Ja. Die Archivierung funktioniert unabh\u00e4ngig vom eingesetzten Mailserver \u2013 z. B. \u00fcber Journaling bei Microsoft 365 und einem lokalen Exchange oder SMTP-Weiterleitung bei alternativen Mailsystemen wie etwa Postfix.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"Muss ich alle E-Mails archivieren oder kann ich auch nur die E-Rechnungen archivieren?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"Das k\u00f6nnen Sie handhaben, wie Sie es m\u00f6chten. Das REDDOXX Cloud Archive erm\u00f6glicht eine vollst\u00e4ndige Archivierung aller E-Mails und erm\u00f6glicht ihnen so, Unternehmenswissen, Absprachen und Vertr\u00e4ge zu speichern und darauf zuzugreifen, auch wenn Mitarbeiter aus dem Unternehmen ausgeschieden sind. Sie k\u00f6nnen aber auch \\\"nur\\\" mit der Archivierung elektronischer Rechnungen beginnen.\"\n      }\n    }\n  ]\n}\n<\/script>\n\n<div class=\"gb-element-a7f6be8f\">\n<div class=\"gb-text gb-text-92527e2c\">Haben Sie noch Fragen?<\/div>\n\n\n\n<span class=\"gb-text gb-text-2784db2f\">Wir sind f\u00fcr Sie da!<\/span>\n\n\n\n<div class=\"gb-element-34932cec\">\n<div class=\"gb-text gb-text-9e1401ac\">sales@reddoxx.com<\/div>\n\n\n\n<span class=\"gb-text gb-text-75578081\">+49 7021 92846-0<\/span>\n<\/div>\n\n\n\n<div class=\"gb-element-776b66a7\">\n<a class=\"gb-text gb-text-42036948\" data-open-popup=\"kostenfreiedemo-popup\">kostenlose Demo anfragen<\/a>\n\n\n\n<a class=\"gb-text gb-text-d49a3ce2\" href=\"\/kaufen\/cloud-kostenfrei-testen\/\">Testlizenz erstellen<\/a>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":2,"featured_media":0,"parent":28747,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-28758","page","type-page","status-publish","no-featured-image-padding"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Legally Compliant Archiving of Electronic Invoices<\/title>\n<meta name=\"description\" content=\"Legally compliant archiving of e-invoices \u2713 Storage in Germany \u2713 GoBD-compliant \u2713 Centralized management \u2713 Quick access to invoices and receipts\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.reddoxx.com\/en\/products\/e-invoice-archiving\/\" \/>\n<meta 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