The REDDOXX product family at a glance
More than 3,500 installations speak for themselves!
Boasting thousands of successful implementations, the GDPR-compliant email archiving solution REDDOXX MailDepot is easy to combine with the modules of MailSealer and Spamfinder and, without any add-on costs, also with powerful encryption, anti-spam and anti-virus solutions.
with REDDOXX MailDepot
- Email archiving in compliance with applicable law (e.g. GDPR & GoBD)
- Revision proof storage of all emails
- Simplest possible usability
- Proven long-term archiving
- Compliance product
- Integrated virus protection
Do you occasionally lose important emails? Emails have become the number one mode of communications in business. Hence, this medium has to be organized. It begins with the proper filing and management of emails and ends with the ability to quickly find the emails you have sent or received in the past. Every user can read the filtered emails and deliver them directly if an error is recognized. Virus containing emails are filtered out before they reach users – thanks to the REDDOXX virus protection. With REDDOXX MailDepot users just have to click on the mouse twice to access any email.
The powerful, full text indexed system searches your email archive in seconds along with all text oriented attachments (e.g. Word or PDF). The time consuming sorting and organizing of the emails in the mailbox is now redundant. All emails are stored automatically and permanently in an archive that is autonomous from the mail servicer. The MailDepot is obviously in compliance with all statutory requirements, which have been in effect and binding for many years.
with REDDOXX Spamfinder
- Integrated virus protection
- Integration into Microsoft® Outlook
- Web browser & smartphone access
- Compatible with all email servers
- 100% spam free thanks to patented CISS process
Spam and virus protection
The REDDOXX Spamfinder is based on various defense methods, such as black and white listing, advanced RBL, automatic checks of sender and recipient addresses, syntaxed spam recognition and many others. The mere combination of these conventional and proven filter methods ensures an extremely high anti-spam factor of approximately 98 percent. Every user can read the filtered emails and deliver them directly if an error is recognized. Virus containing emails are filtered out before they reach users – thanks to the REDDOXX virus protection.
To guarantee effective protection against all spam emails, which also includes some newsletters REDDOXX has developed its CISS (Confirmation Interactive Site Server) technology – a patented solution. This solution is based on the principle that unknown senders, to whom emails have not been sent in the past, have to qualify before their messages are actually delivered: The sender is sent an automated email that contains a verification link. Once successfully verified, the email is delivered to the recipient.
with REDDOXX MailSealer
- Signature & email encryption gateway
- GDPR compliance
- REDDOXX-Passphrase (MailSealer Light)
- Central policy, can be flexibly defined
- Integrated virus protection
- Supports established encryption standards
Email encryption and signature
REDDOXX MailSealer is the security solution for your email correspondence. Outbound emails are signed and encrypted; inbound emails are verified and decoded. MailSealer supports the internationally established encryption standard S/MIME and is therefore compatible with other solutions used by your communication partners. The encryption and signing processes are rule based and therefore central as well as automated – regardless of the user.
Ad-hoc email encryption
Emails content is legible. The problem is obvious: Third parties may read or manipulate sensitive content. REDDOXX’s Mailsealer Light offers simple, but highly effective email encryption for outbound emails with password protection. Users can define their own rules, so that even permanent and automatic encryption is possible.
Cloud VPN & access management
with REDDOXX SimplexGate
- easy and secure access to internal applications and resources
- set up and access within 5 minutes
- additional security through 2-factor-authentication (2FA)
- immediate and automated VPN and SSL/TLS encryption
- always have the latest certificates
- all applications and links in one place on the My REDDOXX desktop
Easy and secure: ready to use within minutes
With REDDOXX SimplexGate there is no need for comprehensive IT security knowledge. Within 5 minutes the initial setup is completed. SimplexGate reduces the workload of your IT administration as no elaborate configurations on your firewall is needed. The time-consuming requesting and installation of SSL/TLS certificates is a thing of the past. With SimplexGate you automatically retain up-to-date certificates at all times. An additional security layer can be added through optional 2-factor-authentication. Of course, access paths of intranet applications remain concealed and protected during use.
All applications at a glance: easy to use for all employees
From an employee’s perspective, the desktop is at the heart of REDDOXX SimplexGate as it shows all available applications and links. It is not necessary to remember a variety of different URLs because each application is only one click away.
In order to have all important links and shortcuts in one place, it is possible for an employee to add custom bookmarks to the desktop.
REDDOXX Email suite
Combining email archiving with anti-spam and encryption
- Meets all legal mandates
- GDPR compliance
- Relieves mail server, storage and network
- Improved email management
- Optimized backup and recovery
- Retroactive email archiving
Trust in REDDOXX
REDDOXX solutions are integrally designed and meet the latest medium email business demands. Today’s entrepreneurs want mailboxes that are 100% spam free, fast access to sent or received emails. They also want to be certain that business critical information is not exposed to any security risks while being sent.
Unique product features
Three in one simplicity: archiving, anti-spam and encryption in a single solution
When choosing an email management system, do not rely entirely on marketing claims – find out what the actual distinctions between the solutions are. With our 3-in-1 email Protector solution, our compliance framework and our archiving technology, we can offer you three very critical added values.
Many providers on the market claim that they offer the best or most cost effective email archiving solution. Others use these tools to promote their encryption software options or their anti-spam tools. The credibility of these marketing claims notwithstanding – the parallel operation of different systems usually goes hand in hand with lots of expenditures. In the end, it is anything but budget priced.
REDDOXX, on the other hand, will provide you with:
A single system – one administrator surface – one user view – all for one price
Three in one simplicity: archiving, anti-spam and encryption – all in a single tool
So choose “three in one simplicity” instead: With its REDDOXX Suite, REDDOXX combines archiving, anti-spam and encryption functions in a single, optimally coordinated package. You will use – in a needs accommodating and flexible manner – the tools you actually need for your email management processes – all from a single source and without any add-on costs.
Not only will the compatibility of all systems facilitate your operation, it also will protect your investment in the long run!
Most manufacturers will tell you that all emails are the same and they will randomly archive your emails for 10 years or some other predetermined period.
The fact is: Not all emails are the same! For instance, specific legislation mandates that data privacy relevant emails have to be deleted after a short period of time. Or, let’s just think about what’s going on right now with ransomware, such as Locky: Why would you (or should you) retain a virus in your email archive for 10 years?
Furthermore, there are numerous questions that need to be addressed. Just a few examples:
- Which department has access to which emails?
- How should personal emails or messages of works council members be handled?
- How should you proceed with emails sent by the data privacy officers?
- How should personal data be handled?
You will also have numerous questions and standards for which you will want to find answers.
The REDDOXX Compliance Framework allows you to categorize and characterize archived emails fully automatically as well as individually. You can also store workflows that allocate a specific archiving period to emails in a specific category.
Furthermore, project categories make it very easy to enable interdisciplinary user work processes, for instance to give staff in support or sales access to emails that are important for these employees – even if the original administrator is not on location.
A Perfect Team: archiving and encryption
Another key advantage is the direct interaction between archiving and encryption thanks to the REDDOXX MailSealer tool. Archiving plays a central role in every email infrastructure. The REDDOXX suite makes it possible to fully automatically archive all emails, regardless of whether they are encrypted or not, and to easily recover them later. This ensures compliance with the legal mandates, since all versions of an email message are archived in their original, unedited versions.
Another important benefit: As as “Tested Archiving Solution” bearing the German TÜV seal of approval from 2010 to 2018, the REDDOXX MailDepot email archiving system has been tested by an autonomous authority at regular intervals. (As of 2018, the TÜV does not provide this kind of certification anymore. Of course, REDDOXX still fulfills all legal requirements.)
Simply “saving” emails is an obsolete way of handling email management. The REDDOXX archiving concept pursues three key objectives:
Technical solutions such as single-instance-archiving reduce the required archiving space to an absolute minimum and prevents wasteful double data storage.
The fact that the solution supports multiple storage and hierarchical storage management (HSM), allows for the convenient integration of lower cost storage media for data that is rarely needed but should be kept accessible at all times.
Last, but not least, the REDDOXX container architecture and its self supporting archives ensure that if necessary, the data can also be used completely independent of a REDDOXX appliance. Besides the actual emails, the archives also contain all meta data and the full text index. As a result, users can rest assured that even after many years, they will be able to use the data without any problems, even if major changes have been made to the remaining infrastructure in the interim.
REDDOXX cloud infrastructure
Reap the benefits of REDDOXX – now also in the cloud!
These days, many companies and organizations rely on cloud computing. The use of solutions as services offers numerous advantages: It relieves the organization’s own infrastructure, offers maximum flexibility and transparent cost models. REDDOXX offers REDDOXX Cloud – a package of optimum solutions that will enable you to use the functions of legally secure email archiving and/or anti-spam in the form of cloud services.
Enough said. Go ahead and test REDDOXX first hand!
Spend just a few minutes to experience the look & feel of the user interface and test the choice of functions. As soon as you have completed the brief registration process, you will receive your access data and will be able to use the system right away.