Most manufacturers will tell you that all emails are the same and they will randomly archive your emails for 10 years or some other predetermined period.
The fact is: Not all emails are the same! For instance, specific legislation mandates that data privacy relevant emails have to be deleted after a short period of time. Or, let’s just think about what’s going on right now with ransomware, such as Locky: Why would you (or should you) retain a virus in your email archive for 10 years?
Furthermore, there are numerous questions that need to be addressed. Just a few examples:
- Which department has access to which emails?
- How should personal emails or messages of works council members be handled?
- How should you proceed with emails sent by the data privacy officers?
- How should personal data be handled?
You will also have numerous questions and standards for which you will want to find answers.
The REDDOXX Compliance Framework allows you to categorize and characterize archived emails fully automatically as well as individually. You can also store workflows that allocate a specific archiving period to emails in a specific category.
Furthermore, project categories make it very easy to enable interdisciplinary user work processes, for instance to give staff in support or sales access to emails that are important for these employees – even if the original administrator is not on location.
A Perfect Team: archiving and encryption
Another key advantage is the direct interaction between archiving and encryption thanks to the REDDOXX MailSealer tool. Archiving plays a central role in every email infrastructure. The REDDOXX suite makes it possible to fully automatically archive all emails, regardless of whether they are encrypted or not, and to easily recover them later. This ensures compliance with the legal mandates, since all versions of an email message are archived in their original, unedited versions.
Another important benefit: As as “Tested Archiving Solution” bearing the German TÜV seal of approval from 2010 to 2018, the REDDOXX MailDepot email archiving system has been tested by an autonomous authority at regular intervals. (As of 2018, the TÜV does not provide this kind of certification anymore. Of course, REDDOXX still fulfills all legal requirements.)